Program Office Business Process Security Clearance

Position: Program Office Business Process Support with Security Clearance
Program Office Business Process Support
Program Office Business Process Support
Hill Air Force Base
Ogden, UT HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. HX5 is currently seeking a qualified Program Office Business Process Support in support of the Advanced Training Capabilities Division (AFLCMC/WNR) at Hill Air Force Base in Ogden, UT.

Essential Duties and Responsibilities:

* Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out

* Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.

* Tracking and coordinating documentation and staff packages for signature/approval

* Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking

* Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations

* Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.

* Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.

* Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))

* Provide guidance, feedback and management of Budget Execution Review preparations and presentations

* Manage and oversee taskers and suspenses

* Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis

* Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement

* Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and

* AFMAN 23-110, USAF Supply Manual

* Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and will ensure appropriate AF Instruction is applied to each award or decoration

* Assist with statistics analysis and reporting reports and awards policies, directives and regulations

* Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses

* Assist with management of organization’s workflow

* Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation

* Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters

* Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

Education and Experience:

Must have one of the following combinations of education and experience:
* Bachelor's degree and three (3) years of relative experience, three (3) of which must be in the DoD.
* OR seven (7) years of directly related experience, five (5) of which must be in the DoD.

Preferred Qualifications:

Technical Skills
* Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.

* Document and records management, including preparation, tracking, and organization of program materials.

* Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.

* Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.

* Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows. Interpersonal Skills
* Strong coordination and communication skills

* Ability to work effectively in cross-functional teams

* Effective problem-solving and decision-making abilities

* Customer-focused support mindset
Position Type/Expected Hours of Work:
This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours. Other

Position Requirements :
* Proof of U.S. Citizenship or U.S. Permanent Residency is a requirement for this…