Subcontract Administrator

Requisition

Relocation Authorized:
National - Family

Telework Type:
Full-Time Office/Project

Work Location:

Ogden, UT

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, modernizing the ground‑based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel's scope of service in Sentinel's current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

For more information on the Sentinel program:

As a Subcontracts Administrator, you will conduct planning, formation, administration, and close‑out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. This position will also perform tasks as assigned to include, but not limited to, planning, bidder prequalification, development of bidder lists, development of bid solicitation packages, bid analysis, negotiations, administration, change management, and close‑out of service and construction type subcontracts.

Tasks may include cradle‑to‑grave or managing the turnover transition of the awarded subcontracts for field administration.

This position participates in planning, work hour calculations, and budgeting as it relates to project subcontracting activities; and develops and monitors project work‑hour estimates and master contract forms. This position may also provide guidance to project team personnel during the planning, bid, evaluation, award, administration, and close‑out phases when required by workload, complexity, or other factors. Additionally, the Subcontracts Administrator participates in the planning, staffing, training, and development of subcontracts personnel.

This position requires the successful candidate to support the Sentinel Project in Ogden, UT. Relocation assistance will be provided for this role.

• Reports directly to the Purchasing and Subcontracts Manager / Subcontract Supervisor.
• Receives technical and functional guidance from the Purchasing and Subcontracts Manager / Subcontract Supervisor.
• May provide guidance to subcontract formation and/or subcontract administration personnel.
• Maintains contact with management and participates in negotiations with bidders and subcontractors.
• Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, etc., who have been assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix.

• Implements the Supply Chain Assignment Schedule which records the Project's agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management.
• Manages assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, and other major matters.
• Manages moderately complex contract changes by negotiating with customer personnel and obtaining settlement.

• Conforms and ensures subcontract execution.
• Directs negotiation in the commitment of subcontracts.
• Develops and issues subcontracts and services agreements as assigned.
• Prepares bidders' lists and pre‑qualifies bidders.
• Forms bid request packages and issues bid request packages to approved bidders.
• Receives bids and evaluates bids commercially.
• Prepares Commercial Bid Summary and recommendations.
• Recommends and secures approvals in accordance with established procedures.
• Prepares subcontract documents for execution.
• Prepares and organizes assigned meetings, such as pre‑bid, bid clarification and pre‑award meetings, ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters.
• After reviewing plan and agenda…