Subcontract Administrator

Project Overview

Bechtel is the Engineering, Procurement, and Construction partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground-based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel’s scope of service in Sentinel’s current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

As a Subcontracts Administrator, you will conduct planning, formation, administration, and close-out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. This position will also perform tasks such as planning, bidder prequalification, development of bidder lists, bid solicitation packages, bid analysis, negotiations, and change management for service and construction subcontracts. You will oversee both cradle-to-grave and turnover transition of awarded subcontracts for field administration.

This role participates in planning, work hour calculations, and budgeting related to project subcontracting activities; develops and monitors project work-hour estimates and master contract forms. The Subcontracts Administrator may provide guidance to project team personnel during the planning, bid, evaluation, award, administration, and close-out phases as required by workload, complexity, or other factors. The position also participates in the planning, staffing, training, and development of subcontracts personnel.

The successful candidate must support the Sentinel Project in Ogden, UT. Relocation assistance will be provided. The candidate must also pass a pre-employment drug screen and background check, including verification of employment and education.

• Reports directly to the Subcontracts Manager / Subcontract Supervisor.
• Receives technical and functional guidance from the Purchasing and Subcontracts Manager / Subcontract Supervisor.
• May provide guidance to subcontract formation and/or subcontract administration personnel.
• Maintains contact with management and participates in negotiations with bidders and subcontractors.
• Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, and others assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix.

Subcontract Management

• Implements the Supply Chain Assignment Schedule which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management.
• Manages assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, and other major matters.
• Manages moderately complex contract changes by negotiating with customer personnel and obtaining settlements.

Subcontract Formation

• Conforms and ensures subcontract execution.
• Directs negotiation in the commitment of subcontracts.
• Develops and issues subcontracts and services agreements as assigned.
• Prepares bidders’ lists and pre-qualifies bidders.
• Forms bid request packages and issues them to approved bidders.
• Receives and evaluates bids commercially.
• Prepares Commercial Bid Summary and recommendations.
• Recommends and secures approvals in accordance with established procedures.
• Prepares subcontract documents for execution.
• Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters.
• Conducts meetings and produces meeting notes delineating important statements, required actions and schedules.
• Represents Bechtel in contractual discussions of advanced complexity, administers information programs to ensure mutual understanding of subcontract…