Events & Communications Coordinator

Position Information

Position Title: Events & Communications Coordinator

Requisition Number: S02425P

Position Category: Staff

Campus

Location:

Weber State University - Ogden, UT

Hours per week: 40

Months per year: 12

Alternate work schedule:

Pay Grade: E31

FLSA: Exempt

Lead the planning and coordination of career events at Weber State University. Develop event strategies aligned with department goals, ensuring strong student and employer engagement. Manage event logistics such as venue reservations, employer registration and communication, scheduling, staffing, equipment setup, and signage. Track attendance and engagement, conduct post-event evaluations, and apply insights to improve future events. Maintain timelines, budgets, and task lists to ensure seamless execution from concept to completion.

The Events & Communication Coordinator will plan, develop, and implement communication and public relations efforts for the Weber State University Career Services department to keep students, faculty, staff, employers, and (Utah universities) informed of department services, events, programs, activities, and accomplishments.

This individual will develop a year-long Career Services master communication plan for the department.

In addition, this individual will coordinate and create print and digital content that is released through the Handshake emailing system, various social media platforms, ad managers with geofenced ads, Screencloud TVs, and WSU publications, webpages, and buildings. This individual will be responsible for basic Career Services website updates through Site Manager. This position will also provide video-editing to Career Services on an as needed basis (e.g. – social media, ads, Screencloud, website, and employer promotion).

The Events & Communication Coordinator will work directly with the SAS Marketing & Communications:
Student Communications team, and other campus stakeholders, to ensure compliance with university branding and standards.

Conduct research and surveys to collect data on student and employer sentiments, preferences, and trends.

Supervise and mentor the Career Services Events & Communications Intern, provide guidance on project priorities, social media and design strategies, email communication, and data analysis.

Lead weekly communication team meetings, and coordinate efforts with the SAS Marketing & Communications:
Student Communications team, seeking insights from the associate graphic designer and marketing coordinator on producing marketing materials and plans regarding campus-wide career events.

Serve as a primary liaison between Career Services and campus partners—including SAS Marketing & Communications:
Student Communications, Office of Graduate Studies, the Dumke College of Health Professions, and the College of Science—for collaborative communication and event support.

Represent Career Services in statewide professional associations such as UACE (Utah Association of Colleges and Employers), plan and support initiatives like graduate fairs, alumni fairs, and the Design Your Life Conference in partnership with Stanford University.

Maintain regular communication with WSU’s Handshake representative to ensure optimal platform use and support.

• Bachelor’s degree in Communication/Public Relations or related field
• One year full-time experience in communication, public relations, marketing, event planning or a related or equivalent combination of education and experience.

• Familiarity with university career-related events and programs
• Strong technical skills, including Microsoft Office or equivalent, and proficiency in print, digital, and social media design and content creation using Adobe Creative Cloud or similar tools.
• Experience with event/program planning, promotion, and execution
• Excellent written and verbal communication skills, including the ability to work well with internal and external stakeholders
• Organization and project management skills
• Experience in collecting and analyzing data
• Experience in supervising
• Abil…