Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices and related accounting activities. This role supports the accounting function by maintaining vendor records, reconciling vendor accounts, and ensuring compliance with company policies and regulatory requirements.

Key Responsibilities

• Receive, review, process, verify, and reconcile vendor invoices and expense reports in accordance with company policies and procedures
• Reconcile processed transactions by verifying entries and comparing system reports to supporting documentation
• Analyze invoices and expense reports to appropriately allocate charges to general ledger accounts and cost centers
• Schedule and prepare vendor payments, including monitoring payment terms and discount opportunities
• Resolve discrepancies related to purchase orders, contracts, invoices, and payments through collaboration with internal departments and external vendors
• Maintain and reconcile vendor accounts, including monthly statement reconciliations
• Manage and maintain expense report processing and employee reimbursement support
• Prepare and maintain sales tax reporting documentation
• Prepare and maintain 1099 reporting and supporting records
• Maintain accurate vendor files and ensure compliance with tax and regulatory requirements
• Answer phones and greet customers or visitors as needed
• Provide backup support in other administrative or accounting areas as required
• Maintain confidentiality of sensitive financial and organizational information
• Perform other duties as assigned

Required Skills and Competencies

• Strong attention to detail with a high level of accuracy
• Excellent organizational and time‑management skills
• Ability to analyze financial information and resolve discrepancies
• Working knowledge of accounts payable and basic accounting principles
• Proficiency with Microsoft Office, particularly Excel
• Strong data entry and general math skills
• Effective written and verbal communication skills
• Ability to build and maintain professional vendor relationships
• Ability to work independently and as part of a team

Minimum Qualifications

• Minimum of 4 years of experience in Accounts Payable or
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field