Office Manager: Admin ​/ Account Specialist

Office Manager:
General Admin & Accounting Specialist

We are a fast growing construction & trucking company seeking a dependable and

detail-oriented office management position to handle day-to-day office related correspondence. This

role is ideal for someone who is comfortable handling both accounting and administrative responsibilities and

enjoys working in a small business, hands-on environment.

This position plays a key role in supporting daily operations, maintaining accurate financial records, Invoicing, filing, and assisting

with payroll. Experience in construction or job-based environments is a plus.

• Daily invoicing to vendors
• Manage accounts payable, including entering vendor bills and processing payments
• Assist with accounts receivable and customer invoicing
• Process payroll and assist with payroll tax filings (monthly/quarterly)
• Perform bank and credit card reconciliations
• Maintain accurate financial records in Quick Books
• Support general ledger maintenance and ensure data accuracy
• Assist with financial reporting, including balance sheet and profit & loss
• Handle HR-related tasks such as onboarding, employee records, and general support
• Help maintain organized accounting processes in a fast-paced environment
• Potential involvement in job costing and project tracking

• 3–5 years of experience in bookkeeping or accounting role
• Experience with Quick Books required
• Associate’s or Bachelor’s degree in Accounting (preferred)
• Proficiency in Microsoft Excel (preferred)
• Strong understanding of basic accounting principles
• 1ability to manage multiple responsibilities in a small business setting
• High attention to detail and strong organizational skills

A reliable, adaptable professional who is comfortable wearing multiple hats and supporting both General admission related work & accounting functions. The ideal candidate takes ownership of their work, stays organized, and contributes to keeping operations running smoothly.