Payroll Specialist

Here at Mid-City Electric, you’re not just joining a company, you’re joining a community that takes pride in building something bigger together. Collaboration, respect, and ownership are at the heart of everything we do (and yes, we mean that literally, we’re 100% employee-owned!).

Our people-first culture has earned us recognition as a five-time Top Workplace, but what really sets us apart is how much we invest in our team’s growth, well-being, and success. From day one, you’ll share in our ownership through our Employee Stock Ownership Plan and enjoy benefits that make life easier and brighter- like 100% paid medical, dental, and vision coverage for you and your family, a low-deductible PPO plan, automatic 401(k) contributions, generous PTO (including your birthday off!),

and even an on-site fitness center to help you recharge. The modern, welcoming office here reflects the energy and innovation of the people inside it.

If you’re ready to join a team where your work matters, your ideas are valued, and your career can truly grow, we want to hear from you.

The Payroll Specialist will work directly alongside the Payroll Manager and help support payroll operations for the company along with dedicated ownership of compliance, reconciliation, and administrative responsibilities. This role will play a critical role in ensuring payroll accuracy, regulatory compliance, and exceptional service to employees across the organization, including a large union workforce.

• Assist with payroll & union related audits (including preparing supporting documentation & compiling responses)
• Perform basic accounting duties & monthly general ledger reconciliations for payroll-related accounts; maintain appropriate & complete work papers to support overall financial closing process
• Serve as primary full-cycle payroll backup as needed
• Assist with preparation of responses to payroll-related correspondence from regulatory agencies requiring detailed and timely responses (union, IRS, DOL, etc.)
• Assist with other recurring & scheduled regulatory payments, including garnishments, child support, and 401k
• Perform recurring & periodic internal audits to ensure accurate & complete employee setup, status, and add-on/burden management
• Process employee reimbursements timely & accurately to support overall payroll cycle
• Develop & maintain working relationship with HR department to assist & support with cross-functional tasks, as needed
• Assist with weekly, monthly, quarterly, and annual regulatory payroll compliance filings, including, but not limited to state & local, school district, 941s, and W2s
• Develop & maintain working relationship with Compliance department to assist & support with cross-functional tasks, as needed
• Assist with researching & maintaining current knowledge on market trends related to travel incentives, such as GSA per diem, vehicle allowances, etc.
• Perform new hire setup procedures, ensuring accuracy and timeliness of data capture to support adjacent company functions
• Assist with new business & tax-related account setups to comply with state & local regulatory requirements outside of Ohio
• Provide support to on-site project teams for time entry in Procore, as needed

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• 2+ years of payroll, accounting, bookkeeping, or related administrative experience.
• Experience working with payroll software, HRIS systems, and Microsoft Office, particularly Excel.
• Strong understanding of payroll processes, confidentiality requirements, and data accuracy standards.
• Ability to manage multiple priorities and deadlines while maintaining a high degree of accuracy.

• Experience processing payroll for large employee populations.
• Knowledge of union payroll administration and reporting requirements.
• Experience with multi-state payroll processing and payroll tax compliance.
• Construction, skilled trades, or project-based industry experience.
• Ability to communicate in a professional manner with both internal & external partners
• Commi…