Accounts Payable Coordinator

Accounts Payable Coordinator

The Accounts Payable Coordinator supports the finance function by managing invoicing, payments, credit, and collections activities in a manufacturing environment. This role creates and processes customer invoices, maintains accurate accounts receivable records, monitors credit limits, and prepares financial reports. The coordinator works closely with internal teams, customers, and external partners to resolve billing issues, ensure timely collections, and uphold established credit policies and procedures.

• Create accurate invoices for customer shipments and ensure they reflect correct pricing, quantities, and terms.
• Investigate billing discrepancies, identify root causes, and work directly with customers to resolve issues in a timely and professional manner.
• Process and post daily payments to customer accounts by entering information into a ledger or accounting software system.
• Process credit card payments and prepare and make bank deposits for customer receipts.
• Establish and periodically review credit limits for new and existing customers in line with organizational guidelines.
• Develop and maintain credit policies, procedures, and guidelines in conjunction with directives from the Corporate Controller.
• Manage credit and collection operations, including sending bill reminders and communicating directly with customers via phone, fax, mail, or email.
• Initiate formal collection procedures on delinquent accounts, including coordinating with the internal collections department or third-party collection agencies.
• Advise management on the status of past due accounts, potential risks, and any emerging issues or trends.
• Generate monthly, quarterly, and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity, including active accounts, account status, and collection costs.
• Maintain accurate and up-to-date customer file information and related data in the accounts receivable system.
• Perform special research projects and tasks, such as reviewing payment trends, creating outstanding invoice reports, running accounts receivable reports, and updating or adding customer profiles in the AR system.
• Collaborate with internal teams to support continuous improvement of accounting processes and controls.
• Perform other duties as assigned to support the accounting and finance department.

• Minimum of an associate's degree in accounting.
• 3 to 5 years of on-the-job accounting experience, or an equivalent combination of education and experience.
• Knowledge of accounting practices in a manufacturing environment.
• Experience with accounts payable, accounts receivable, invoicing, reconciliation, and three-way matching.
• Previous experience working with ERP systems; experience with Syteline is preferred.
• Working knowledge of accounting, database, and other manufacturing software.
• High level of attention to detail to ensure accuracy in financial records and reports.
• Strong organizational skills to manage multiple tasks and priorities.
• Ability to work on multiple priorities under stringent deadlines.
• Strong interpersonal skills and ability to work effectively in a team-oriented environment.
• Intermediate to advanced proficiency in Microsoft Word and Excel, particularly spreadsheets.
• Strong math skills with the ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as perform addition, subtraction, multiplication, and division.
• Ability to read and interpret documents necessary for accounting and business operations.
• Ability to write routine reports and business correspondence clearly and professionally.
• Ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels using tact and diplomacy.
• Successful completion of a 90-day probationary period, demonstrating performance and fit for the role.

• Experience in both receivables and payables functions in a manufacturing setting.
• Familiarity with developing and implementing credit policies and procedures.
• Comfort working with ERP systems and generating financial and AR reports.
• Ability to analyze payment trends and provide insights to support decision-making.
• Demonstrated reliability and accountability in handling financial information and customer accounts.

This is an in-office position based at a port-area location, requiring daily on-site presence. The role operates in a professional office environment within a manufacturing organization, using ERP systems such as Syteline, accounting software, databases, and Microsoft Office applications, particularly Word and Excel. Work is typically performed during standard business hours, with periods of heightened activity and stringent deadlines tied to billing cycles, reporting periods, and collections efforts.

The position involves frequent interaction with internal departments, customers, and suppliers, requiring a…