Payroll Manager

Job Details

Job Location:

Moraine, OH 45439

Position Type:
Full Time Education Level: 4 Year Degree Travel Percentage:
Negligible Job Shift: Day Job Category:
Accounting Job Purpose

The Payroll Manager is responsible for managing and executing end-to-end payroll operations for both field and office personnel, ensuring timely, accurate, and fully compliant payroll processing in accordance with federal, state, and applicable union regulations. This role serves as a subject matter expert in payroll systems and technology, driving process improvements and system enhancements to support organizational efficiency and scalability.

Areas of focus include the following Objective Key Results:

Payroll Processing and Compliance:
This area encompasses the accurate and timely execution of the full payroll cycle for all employee groups, including field and office personnel. The Payroll Manager ensures strict compliance with federal, state, local, and union payroll regulations, including proper tax withholding, garnishment processing, and benefits deductions. Responsibilities include managing timely tax filings, W-2 issuance, and other statutory payroll reporting. The role also involves auditing payroll data for accuracy, resolving discrepancies, and maintaining comprehensive payroll records in accordance with regulatory requirements and company policies.

Payroll Systems and Technology:

The Payroll Manager plays a key role in optimizing and maintaining payroll systems and technology platforms to support operational efficiency and scalability. This includes collaborating with IT, HR, and other internal stakeholders to implement system upgrades, integrations, and process automations that reduce manual effort and improve data accuracy. The role involves troubleshooting system issues, maintaining configuration and master data integrity, and serving as a primary point of contact for payroll technology inquiries.

The individual in this position is expected to be able to successfully perform the following duties and responsibilities according to Shook’s Policies and Procedures and established business practices. This individual will have the best opportunity to succeed in this position by embracing Shook’s Mission/Vision/Core Values.

• Process payroll for all field and office employees, ensuring accuracy, completeness, and adherence to established deadlines.
• Ensure compliance with federal, state, local, and union payroll regulations, including proper tax withholding, garnishments, deductions, and benefits calculations.
• Interpret and apply collective bargaining agreement (CBA) provisions related to wages, overtime, and fringe benefit contributions for all applicable union classifications.
• Manage timely remittance of union dues, pension contributions, and health and welfare payments to the appropriate funds and agencies in accordance with each CBA.
• Manage timely filing of payroll tax returns, W-2s, W-2cs, and other required statutory reports.
• Audit payroll data and resolve discrepancies by partnering with HR, Finance, and field operations as needed.
• Maintain and update payroll system configurations, including employee master data, pay codes, earnings and deduction codes, and tax setup.
• Collaborate with IT and HR to support payroll system upgrades, integrations, and technology enhancements aimed at improving efficiency and reducing manual processing.
• Support internal and external payroll audits by maintaining accurate records and providing requested documentation in a timely manner.
• Assist with the development and documentation of payroll procedures and process improvements to support scalability and compliance.

The position reports to the Finance Manager.

• Thoroughness;…