Assistant to Treasurer

Assistant To The Treasurer

Full-time, Exempt

Assist in the maintenance of the uniform filing system for all information and other pertinent data

Handle routine correspondence independently

Input information into and retrieve information from computer

Type, issue and control contracts for hiring school personnel

Type administrative contracts

Ensure personnel computer database is accurate and up-to-date

Assist Treasurer to complete and file, at proper times, all forms, reports, papers, and other requirements as prescribed by the county auditor, state auditor, department of education, or other state or local agencies

Assist Treasurer in filing all employee contracts, make salary notices

Daily collect deposits from schools

To receive and certify deposits and cash proofs daily and to be responsible that cash received daily is deposited

Internal control of Kroger and schools credit card

Assist in ordering department supplies and materials

Process completed checks for distribution

Make contacts with the public with tact and diplomacy

Maintain respect at all times for confidential information, e.g., personnel records

Interact in a positive manner with staff, students and parents

Maintain proper communication and knowledge of services/program changes with Data Acquisition site

Assist Treasurer in maintaining proper coverage and renewal of property, fleet, liability and position bonds

Responsible for proper completion of EMIS with inventory

Process invoices

Assist auditors by providing required statements and information

To assist in the responsibility for reconciliation of all bank accounts

To assist in the responsibility for internal operating reports and controls

To assist in the responsibility for Federal funds 400 through 500 accounting including files, and district reports to state auditor, the county auditor, and the State Department of Education

To facilitate the opening of the accounts at the beginning of the fiscal year

To set up new accounts to input all necessary initial data

To post all appropriations and receipts at the beginning of the year

To assist the Treasurer in cash flow management programs

To assist the Treasurer in appropriation development and cost projection

To assist in the maintenance of all district accounting records in an organized and efficient manner as prescribed by the Auditor of State

To assist the Treasurer in the selection and interviewing process of all new employees

To operate and supervise all areas of the accounting system

To prepare and calculate financial Treasurer's reports for the district

To prepare and pay all approved board bills

To see that all district funds are balanced at the end of each month

To prepare all Board reports and others

To post on computer all purchase orders to proper accounting functions

To process Worker's Compensation claims

To assist in receiving monies and preparing receipts for all monies of the district

To reconcile disbursements to funds positions

Prepare all month-end and year-end reports

To encumber and process purchase orders daily

To post receipts for all accounts and to balance daily

To certify that monies are available for each requisition

To verify that an invoice, along with properly initiated and signed purchase order, is available for the writing of a check

To maintain and process all checks for the Student Activity Funds for the school district

To verify that each account has an approved completed budget once a year

To assure that all sponsors comply with required forms

Enter fixed assets and maintain throughout year

Prepare yearly 1099's

Other

Duties and Responsibilities:

Responsible for personnel-related reports

Respond to routine questions and requests in an appropriate manner

Monitor records for accuracy

Assist in preparation of financial projections

In the…