Accounting Coordinator

Accounting Coordinator Cleveland, OH | Part-Time Comfort Systems USA Ohio is looking for a highly organized, detail-oriented Accounting Coordinator to support the day-to-day accounting and administrative operations of our Cleveland office.

This is a great opportunity for someone with experience in accounts payable, accounting support, bookkeeping, or a similar role who enjoys solving discrepancies, keeping records organized, and helping a busy team stay on track.

As the Accounting Coordinator, you will support accounts payable, vendor management, customer payment application, job-cost documentation, recordkeeping, and recurring accounting deadlines while working closely with accounting, purchasing, project teams, vendors, and customers.

What You'll Do Accounts Payable & Vendor Support Process, code, and enter vendor invoices accurately and timely.

Work with purchasing personnel and internal team members to resolve invoice, purchase order, pricing, coding, and documentation discrepancies.

Set up new vendors and maintain required vendor and subcontractor documentation, including W-9s, certificates of insurance, and tax-exemption records.

Review and reconcile vendor statements to identify missing invoices, unapplied credits, duplicate charges, and other discrepancies.

Accounts Receivable & Accounting Support Apply customer payments and checks accurately and timely.

Assist with routine customer account and billing inquiries and provide supporting documentation as needed.

Maintain accurate and organized accounts receivable records and reports.

Support recurring accounting deadlines and month-end activities.

Project, Document & Office Support Maintain invoices, accounting records, and project documentation within SharePoint and other designated systems.

Perform filing, scanning, document management, and record maintenance.

Respond to routine accounts payable and accounts receivable questions from vendors, customers, and internal team members.

Provide backup support to other accounting team members as needed.

Assist with general office responsibilities, including answering the main phone line and door, sorting mail, and ordering office supplies.

What We're Looking For2+ years of experience in accounts payable, accounting support, bookkeeping, or a related financial or administrative role.

Strong attention to detail and the ability to identify, research, and resolve discrepancies.

Excellent organization, time management, and follow-through.

Ability to manage multiple priorities and recurring deadlines in a fast-paced environment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office, including Word and Excel.

Ability to learn new accounting systems, processes, and technology.

Ability to appropriately handle confidential financial and business information.

Preferred Experience Experience in any of the following is a plus:

Accounts payable and vendor statement reconciliation

Purchase orders and job costing

Construction or project-based accounting

Vendor compliance documentation

Sales tax and tax-exemption documentationERP or accounting systems

SharePoint and electronic document management

Who Will Thrive in This Role Takes pride in accuracy and organization.

Notices when something doesn't look right and takes the initiative to investigate.

Follows through and doesn't let questions or discrepancies fall through the cracks.

Works independently while remaining collaborative and responsive.

Enjoys being part of a team and helping keep accounting and office operations running smoothly.

Compensation &

What We Offer Hourly pay range of $21.00–$27.00 per hour, commensurate with experience, qualifications, and business needs.

Part-time schedule, typically 20–25 hours per week.

Training and professional development opportunities.

A supportive, collaborative team environment.

Opportunities for long-term career growth within Comfort Systems USA Ohio and the broader Comfort Systems USA network.

If you are detail-oriented, dependable, and enjoy being the person who keeps things organized and moving forward, we would love to hear from you.