Records Management Document Control; RMDC Clerk NWD

Location: Piketon, Ohio

Title: Records Management Document Control (RMDC) Clerk

Schedule: Regular Full Time

Travel Required: No

Government Clearance: Ability to Obtain

North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services.

The RMDC Clerk assists with record identification and ensures newly generated/received records in all formats are created/maintained as required by National Archives and Records Administration requirements and retained as required by DOE Record Disposition Schedules. RMDC maintains a comprehensive filing system for records in all formats to be retained in the records management system for retrieval. Demonstrates a personal commitment to safety and quality.

• Process records in all formats, which includes determining permissions with the appropriate document markings, checking for accuracy and completeness of records according to National Archives and Records Administration requirements and identifying record retention.
• Review records to ensure proper requirements are met and provide feedback on each record transfer when records do not meet requirements.
• Import records and identify properties of records in Documentum for tracking purposes, labeling, and filing and ensure quick retrieval.
• Assign document numbers for DOE and North Wind Dynamics, LLC (NWD) documents.
• Respond to customer requests for documents (includes researching, retrieving, providing copy of document either with hard copy or electronic copy, and verification of classification with the stamping of appropriate markings on the document);
  Records Manager may have to be consulted for requestor's "need-to-know" with all record requests.
• Digitize by scanning paper records converted to electronic and ensures quality and legibility meet National Archives and Records Administration/DOE requirements (creating PDF or Word documents).
• Determine and assign, as directed, the correct NARA Approved DOE Records Disposition and proper file arrangement, for records categorization and disposition.
• Assist the Records Manager with the disposition of records activities.
• Provide input for the development of departmental procedures as needed.
• Assist when needed in response for Energy Employee Occupational Illness Compensation Program/Freedom of Information Act (EEOICPA/FOIA) and response to Privacy Act requests.
• Collect documents and maintain indexes to support the Administrative Record/Information Repository of the Environmental Information Center.
• Assist with retrieval and delivery of external mail including sorting mail for distribution.
• Operate a postage meter to affix appropriate postage to all external mail. Track postage utilization by other contractors for billing purposes.
• Maintain a safe working environment. Demonstrate awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co‑workers of such requirements as needed.
• Demonstrate the ability to get along with co‑workers, customers and visitors.
• Demonstrate a personal commitment to safety and quality.
• Perform other duties as assigned.

• Safety Responsibilities:
  Keep work area in order and free of hazards. Perform work within the controls identified and stop work when an unsafe work condition exists. Participate in safety programs and initiatives. Report all injuries. Participate in work planning so that hazards are identified, and appropriate corrective actions are taken.

• High school diploma or equivalent plus at least three years of related work experience.
• Proficiency with Microsoft Office applications and a working knowledge of Adobe Acrobat, including the creation and modification of PDF documents.

• Language
  
  Skills:
  
  
  • Ability to read and interpret documents such as operating and maintenance instruction and…