High School Student Services Secretary

Position: High School Student Services Secretary (209 days)
Location: Navarre

Title:

SCHOOL SECRETARY File 209

Reports to:

Principal

Job Objective:
Performs secretarial duties that support the effective management of school operations.

Minimum
· High school diploma or GED. An acceptable score on a pre-employment test may be required.

Qualifications:

· Post-secondary business school training or equivalent secretarial work experience is desirable.

* Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).

* A record free of criminal violations that would prohibit public school employment.

* Complies with drug-free workplace rules and board policies.

* Multitasking ability and strong diplomacy skills. Congenial telephone etiquette.

* Knowledgeable in the use of office equipment/software applications that supports job functions.

* Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.

* Bookkeeping skills and the ability to consistently compute mathematical data accurately.

* Gives careful attention to details and effective customer-service.

* Assignment may require successful completion of basic first aid and/or CPR training.

Essential The following are typical work responsibilities. A reasonable accommodation may be made to

Functions: enable a qualified individual with a disability to perform essential functions.

* Provides secretarial services. Organizes office activities. Takes the initiative to perform routine tasks independently. Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area.

* Upholds board policies and follows administrative procedures. Promotes a professional image of the school district. Encourages community partnerships that enhance district programs.

* Greets and assists office visitors. Helps keep stakeholders informed about program and procedure changes. Uses problem-solving techniques to tactfully address concerns. Facilitates staff communications. Refers policy interpretation inquiries to administrative staff.

* Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.

* Schedules appointments as directed. Maintains an office calendar. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.

* Helps communicate information about weather delays and program cancellations.

* Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.

* Updates staff/student handbooks, fact sheets, and program forms.

* Helps coordinate school activities (e.g., open houses, parent/teacher conferences, student/staff orientation, recognition programs, staff in-service training, etc.).

* Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, schedules, student lists, etc.

* Processes interim reports, report cards, and supplemental information.

* Authenticates student requests to be dismissed during school hours. Processes late arrivals. Collects attendance forms.

* Prepares attendance records. Keeps the principal and guidance staff informed about chronic absenteeism, tardiness, and truancy concerns. Verifies attendance information for report cards.

* Contacts parents or guardians when the school has not been notified about an absent student.

* Notifies teachers about homework requests for absent students.

* Collects and maintains staff and student medical emergency authorization forms.

* Administers medications and renders basic first aid when a school nurse is not available.

* Monitors students sent to the office for illness or discipline reasons.

* Monitors bus communications. Conveys information as needed.

* Processes student forms (e.g., work permits, driving permits, etc.). Secondary Assignment

* Prepares information for the High School Athletic Association. Secondary Assignment

* Composes and types routine correspondence, memos, notes, forms, etc.

* Transcribes, types, duplicates, assembles, and processes routine documents and special mailings.

* Collects, compiles,…