High School Guidance Secretary Job Brewster Ohio USA,Administrative/Clerical

Position: High School Guidance Secretary (209 days)
Location: Brewster

Title: SCHOOL SECRETARY File 209

Reports to: Principal

Job Objective: Performs secretarial duties that support the effective management of school operations.

Minimum
• High school diploma or GED. An acceptable score on a pre-employment test may be required.

Qualifications:
• Post-secondary business school training or equivalent secretarial work experience is desirable.

Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
A record free of criminal violations that would prohibit public school employment.
Complies with drug-free workplace rules and board policies.
Multitasking ability and strong diplomacy skills. Congenial telephone etiquette.
Knowledgeable in the use of office equipment/software applications that supports job functions.
Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
Bookkeeping skills and the ability to consistently compute mathematical data accurately.
Gives careful attention to details and effective customer-service.
Assignment may require successful completion of basic first aid and/or CPR training.

Essential The following are typical work responsibilities. A reasonable accommodation may be made to

Functions: enable a qualified individual with a disability to perform essential functions.

Provides secretarial services. Organizes office activities. Takes the initiative to perform routine tasks independently. Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area.
Upholds board policies and follows administrative procedures. Promotes a professional image of the school district. Encourages community partnerships that enhance district programs.
Greets and assists office visitors. Helps keep stakeholders informed about program and procedure changes. Uses problem-solving techniques to tactfully address concerns. Facilitates staff communications. Refers policy interpretation inquiries to administrative staff.
Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
Schedules appointments as directed. Maintains an office calendar. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.
Helps communicate information about weather delays and program cancellations.
Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.
Updates staff/student handbooks, fact sheets, and program forms.
Helps coordinate school activities (e.g., open houses, parent/teacher conferences, student/staff orientation, recognition programs, staff in-service training, etc.).
Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, schedules, student lists, etc.
Processes interim reports, report cards, and supplemental information.
Authenticates student requests to be dismissed during school hours. Processes late arrivals. Collects attendance forms.
Prepares attendance records. Keeps the principal and guidance staff informed about chronic absenteeism, tardiness, and truancy concerns. Verifies attendance information for report cards.
Contacts parents or guardians when the school has not been notified about an absent student.
Notifies teachers about homework requests for absent students.
Collects and maintains staff and student medical emergency authorization forms.
Administers medications and renders basic first aid when a school nurse is not available.
Monitors students sent to the office for illness or discipline reasons.
Monitors bus communications. Conveys information as needed.
Processes student forms (e.g., work permits, driving permits, etc.). Secondary Assignment
Prepares information for the High School Athletic Association. Secondary Assignment
Composes and types routine correspondence, memos, notes, forms, etc.
Transcribes, types, duplicates, assembles, and processes routine documents and special mailings.
Collects, compiles, edits, and types statistical data and reports as directed.

SCHOOL…