Secretary- Plant Operations​/Information Services Department

Hocking Valley Community Hospital (HVCH) Is Currently Seeking a Secretary To Join Our Friendly, Hard-working Patient-centered Team For The Following Shifts.

• Part Time, 1st Shift, Flexible Schedule
• 64 hours per pay
• At least 1 year of experience in clerical and office setting

• Medical, Dental, and Vision insurance
• Life/AD&D
• Long-Term Disability
• Voluntary Life and Supplemental Insurance (ie. Short-Term Disability, Cancer, Accident, etc.)
• Flexible Spending Accounts (Healthcare and Dependent Care)
• OPERS pension plan and Deferred Compensation for retirement
• Paid sick, vacation, and holidays
• College Advantage Ohio 529 Tuition Savings Program
• Tuition/Education Reimbursement
• Tuition discounts with Hocking College, Ohio Christian University, and Grand Canyon University.
• Employee Wellness Program
• Employee Assistance Program

• High school diploma or equivalent preferred.
• At least 1 year of experience in clerical and office setting.
• Strong organizational and multitasking skills with the ability to manage multiple priorities effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other office management software.
• Ability to maintain accurate records, files, and correspondence in a timely manner.
• Experience preparing reports, meeting materials, and departmental documentation.
• Strong communication and interpersonal skills with the ability to interact professionally with employees, vendors, and management.
• Ability to coordinate meetings, schedules, and departmental activities efficiently.
• Prepare, record, and distribute meeting minutes, ensuring accurate documentation of discussions, decisions, and action items.
• Experience handling work orders, tracking maintenance requests, and monitoring completion status preferred.
• High attention to detail and accuracy in data entry, reporting, and document preparation.
• Ability to exercise tact, professionalism, and confidentiality when dealing with sensitive information and personnel matters.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Dependable, punctual, and able to work in a fast-paced environment.

• Serve as the primary administrative support for both IT and Facilities teams
• Track, log, and route IT helpdesk tickets and facilities work orders
• Coordinate scheduling for system maintenance, equipment repairs, and vendor services
• Schedule, records and maintains minutes of department employee meetings as well as for EOC, Safety, and DNV meetings
• Works closely with Director, CNO, Risk Manager, and others for all DNV and ISO compliance
• Assist with audits by providing documentation for IT systems and facility compliance
• Keeps updated procedures manuals, department, safety, and life safety manuals
• Assist in creating and maintaining policies and procedures for Plant Ops and Information Services, reviewing on an annual basis for updates
• Maintain accurate records of IT assets and facility equipment
• Manage inventory of office supplies, IT equipment, and facility materials
• Support procurement processes, including purchase orders, invoices, and vendor communication
• Organize and maintain documentation such as contracts, warranties, service agreements, and compliance records
• Prepare reports and spreadsheets for asset tracking, maintenance schedules, and budget monitoring
• Ensure timely communication between employees, IT support, and facilities staff
• Flexibility to undertake a variety of assignments
• Carries out additional tasks as assigned

Salary: $17.63 - $20.14 per hour