Administrative Professional

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts, and/or files correspondences, reports, and memos.
• Performs routine administrative duties such as composing and responding to routine correspondence and verbal requests not requiring the personal attention of a supervisor.
• Produces typed copies of staff correspondence, schedules, and logs, and types responses.
• Researches, retrieves, and enters data into the DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Inputs data entry into ORAS as needed.
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies, and/or procedures.
• Interacts with other departments.
• Provides information and compilation of data.
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives.
• Schedules and provides clerical support for appointments and meetings, including special projects and, for unit Administrative Professional 1s, video in‑reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks such as answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
• Reviews visiting applications for completion of content and enters data into the DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains (e.g., organizes, alphabetizes, and files) correspondences, forms, and reports.
• Creates new files.
• Purges records in accordance with applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in‑service training as required.
• Ensures work area is secure, clean, and orderly.
• Provides other related clerical support as required.
• Performs other duties as assigned.

1 year of training or 1 year of experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 months of training or 6 months of experience in relevant technical terminology. If not meeting the above, applicants may qualify by meeting the Minimum Class Qualifications for Employment noted above.

Job

Skills:

Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management.

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of eligibility period.
• Paid time off, including vacation, personal, sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more).

Ohio is a disability inclusion state and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). This position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting.