Administrative Coordinator, TEAP-C

Job Summary

The Administrative Coordinator is responsible for supporting and assisting the Director of the Teacher Education Advisement and Partnership Center (TEAP-C) in planning, executing, and implementing administrative needs for purchase ordering, organizing visit site visits, setting appointments for potential education partnerships, managing the Title III budget, and any other tasks the Director of TEAP-C deems necessary for the success of the College of Education.

• Recommend establishment of and respond to inquiries regarding Center and Institute procedures and policies from staff and visitors, serve as resource person to staff.
• Handle correspondence and appointment scheduling independently for Department administrators.
• Perform routine clerical duties and responsibilities assigned.
• Compile presentations and coordinate additional meeting/presentation arrangements and requirements.
• Coordinate Center and Institute supervisor, advisor, and other staff and consultants’ schedules and projects.
• Manage critical/time sensitive projects as needed.
• Maintain and tally data on program admissions;
  Praxis I test‑readiness status, scores, and results; workshop/seminar survey participation/attendance, etc.
• Handle candidate/customer inquiries in critical situations, interact with other departments/division heads.
• Assist Center in establishing and executing programs and activities by providing clerical and administrative support in the areas of communications, database, and website maintenance, and other technical assistance to implement the objectives.
• Manage budget procedures – inputs requisitions and processing of invoices for Center, including, as well as serving as key contact for Accounts Payable, Purchasing, and the Budget Office.
• Assist TEAP-C Program Manager as needed.

• Ability to provide friendly and efficient service to internal and external candidates, other students, customers, and clients.
• Knowledge of computers and MS Office software.
• Knowledge of university systems, policies, and procedures.
• Excellent organizational skills.
• Ability to efficiently supervise other support personnel.
• Ability to work independently of direct supervision and maintain confidentiality.
• Ability to work under tight deadline pressure.

• Bachelor’s Degree or equivalent experience required.
• 2–3 years of related work experience in a high‑paced, dynamic professional or university setting.