Intern- Trade, compliance and Materials Analyst

Intern Role

The KJAs focus on operational assistance, documentation accuracy, and data integrity.

Foundational Trade Support:
Assist in daily customs and trade operations by performing entry-level classification research, shipment tracking, and restricted party screening to ensure uninterrupted cargo flow.

Compliance Documentation & Governance:
Support the maintenance of the compliance framework by drafting or updating standard operating procedures (SOPs) and organizing regulatory records to meet local legal requirements.

Data Analytics & Process Improvement:
Contribute to the continuous improvement of the logistics program by gathering data for KPIs, supporting internal audit preparation, and identifying process bottlenecks, as is applicable.

Stakeholder Coordination:
Act as a liaison/support between internal teams and service providers to gather necessary documentation for permits, licenses, and clearance resolution.

Skills:

• Multitasking
• Strong communication
• Rapidly assimilate new processes and technical regulations
• Basic INCOTERMS and Classification process knowledge

• Operational Excellence & Classification

  • MX HTS Classification:
    Conduct preliminary Mexican HTS classification for various components using the General Import and Export Tax Law (LIGIE) and NICO codes; prepared detailed findings for senior review and final validation.

  • Screening Maintenance:
    Run names/entities through Restricted Party Screening (RPS) software and flag "potential hits" for senior review.

  • Shipment Follow-Up:
    Manage end-to-end logistics for concurrent shipments, ensuring internal tracking files are updated in real-time upon completion.

  • Audit Readiness & Documentation:
    Perform audits of shipment files to ensure 100% compliance with internal policies, confirming all required documentation is accurately archived for future audits.

  • Permit Tracking:
    Create and maintain a "Permit Tracker" to monitor expiration dates for import/export licenses, ensuring the team is alerted 60 days in advance.

  • Delay Resolution Log:
    Maintain a log of shipment delays with service providers (DHL, Fed Ex, etc.) to identify recurring issues with specific ports or carriers.

• Documentation & Governance

  • SOP "Shadow Writing":
    Attend a process walkthrough with a specialist and draft the first version of a Work Instruction (WI) or flow chart based on what you observed.

  • Audit Readiness:
    Conduct "spot checks" on 10 random import folders per week to ensure all required documents (Commercial Invoice, Packing List, Entry Summary) are present and legible.

  • Training Content Support:
    Convert dense regulatory updates into visually engaging slide decks for internal "Lunch & Learn" sessions.

• Analytics & Improvement

  • KPI Data Gathering:
    Extract shipping data from the ERP system (like SAP or Oracle) to help calculate the "On-Time Clearance" percentage for the month.

  • Visual Mapping:
    Use tools like Visio or Lucidchart to map out the current "Dock-to-Stock" process, highlighting where compliance checks currently happen.

  • Corrective Action Follow-up:
    Reach out to stakeholders to confirm if corrective actions from previous audits have been implemented and gather evidence (photos or screenshots) of the fix.

• Stakeholder Support

  • Information Gathering:
    Draft emails to engineers or product managers to request technical specifications needed for accurate product classification.

  • Broker Communication:
    Distribute "Clearance Instructions" to customs brokers and confirm receipt to ensure they have the right data before a shipment arrives.

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.