Junior Program Manager​/Program Manager​/Executive Admin Support

Company Overview

Torch Technologies is a 100% employee‑owned certified Great Place To Work and named Best Places to Work in Huntsville/Madison County. Headquartered in Huntsville, Alabama, the company provides research, development, and engineering services to the federal government and Department of War, supporting the nation’s top defense operations.

We are looking for a Junior Program Manager/Executive Admin Support to provide program and administrative support to the Command, Control, Communications, and Battle Management (C3BM) Office at Wright‑Patterson AFB, Dayton, Ohio (onsite location at Hanscom AFB, Massachusetts). The role involves coordinating program activities, supporting acquisition processes, and ensuring effective communication with senior leadership.

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences, including scheduling and set‑up of physical and virtual meetings and support for office staff and external participants
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set‑up and execution, including maintenance logs on the equipment and corresponding instructions on equipment set‑up and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization’s workflow
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government‑initiated/approved responses to routine queries
• Support cost and schedule reduction activities for acquisition and development efforts.
• Provide program level acquisition support to the Program Manager and Integrated Product Team
• Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
• Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
• Support and develop various briefings/schedules of program status and acquisition tasks to senior management
• Provide Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
• Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include but are not limited to ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings

• U.S. Citizenship
• High School Diploma and at least 3 years of related experience, with at…