CRES Coordinator

Job Summary

Highly organized, proactive, and detail-oriented professional responsible for managing daily office and facility operations. This role ensures a safe, efficient, and well-maintained workplace by coordinating maintenance, vendor services, and employee-facing support activities, including visitor management and onboarding.

• Manage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation
• Conduct regular facility inspections to identify maintenance needs and potential safety hazards
• Maintain preventive maintenance schedules for office equipment and systems, ensuring timely completion
• Coordinate with vendors for janitorial, pest control, waste removal, and other facility services
• Serve as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost‑effective solutions and recommending alternatives as appropriate
• Support space planning initiatives, including coordinating office moves, furniture arrangements, and equipment setup
• Maintain up-to-date seating charts and floor plans; monitor space utilization and provide updates to Corporate Services and site leadership
• Coordinate procurement, installation, and maintenance of furniture and systems in accordance with company standards
• Manage inventory of office consumables (e.g., shipping and stationery supplies, pantry items), ensuring appropriate stock levels
• Oversee selection, placement, and maintenance of interior plants
• Manage incoming and outgoing mail processes and coordinate distribution services efficiently
• Serve as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnel
• Support employee engagement activities, including coordinating onsite events, initiatives, and programs that enhance the workplace experience and foster a positive office culture
• Partner with the Employee Onboarding team to welcome new hires and provide office tours, ensuring a positive onboarding experience
• Administer badge access systems in accordance with security protocols
• Support the development and maintenance of the Business Continuity Plan, Emergency Response Plan, and Facility Manual
• Communicate building updates and safety notifications to employees as directed by Corporate Services
• Serve as the site lead for evacuations and life‑safety procedures, ensuring compliance with local requirements
• Ensure compliance with applicable local, state, and federal regulations related to workplace safety, accessibility, and facility operations (e.g., OSHA standards, fire/life safety codes, ADA requirements)
• Support internal and external audits, inspections, and compliance reviews by maintaining documentation and coordinating corrective actions as needed
• Manage processing of facility‑related invoices and purchase requisitions
• Support budget tracking and assist with preparation of the site‑level Corporate Services budget as needed
• Monitor energy usage and support sustainability initiatives to promote efficient resource utilization within the office
• Support Records Governance (RIG) initiatives, including coordinating records storage, return, and secure disposal
• Act as a liaison between the business and third‑party records management vendors
• Maintain and update office location pages on SharePoint, ensuring accuracy of site‑related information
• Serve as a point of contact for landlord relations, addressing facility‑related concerns as needed
• Perform other duties as assigned; minimal travel may be required (up to 25%)

• High school diploma or equivalent combination of education and experience
• Experience supporting office or facility operations (preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
• Strong organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines
• Effective verbal,…