Front office Group; FOG Administrative Assistant F

Front Office Group Administrative Assistant

At Credence, we support our clients' mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.

Credence has an immediate need for a Front Office Group Administrative Assistant who will be primarily responsible for supporting F-35 Joint Program Office (JPO) at Wright Patterson AFB, OH.

The F-35 Joint Program Office (JPO) is responsible for the life-cycle program management of the F-35 Lightning II, which includes the F-35A, F-35B, and F-35C variants. It oversees the development, delivery, and sustainment of this fifth-generation joint strike fighter for the U.S. Air Force, Navy, Marine Corps, and international partners. The JPO also collaborates with various partners to drive innovation and cost efficiency in enhancing the F-35's capabilities.

Responsibilities include, but are not limited to the duties listed below:

• Provide assistance with administrative and management support including but not limited to assisting the XP-OZ office in analyzing problems, identification of alternative solutions, providing recommendations, writing reports, and accomplishing specifically assigned work.
• Assist with administrative tasks as necessary to support management operations functions. These tasks shall include: answering phones; scheduling telecoms and VTCs; preparing organizational charts; entering data; integrating information into required reports; generating and maintaining training requirements, files, forms and established file plans; processing mail (receiving, signing for, and distributing mail, both classified and unclassified, and accessing, storing, and handling classified material);
  
  processing travel orders using the Defense Travel System (DTS); preparing correspondence (both classified and unclassified), and; managing and operating fax equipment.
• Assist to monitor and manage the organization awards program IAW USAF polices. (Award cycles may be quarterly, annually or on an ad hoc basis).
• Provide support to monitor and publish due dates, award selection criteria and nomination package format for each award; track nominations; coordinate results of selection panel; and assist in obtaining and presenting the awards.
• Perform workflow management functions as needed to ensure timely Directorate response to external and internal suspense/s and tasking/s. Necessary workflow management functions shall include: receiving suspense/tasking notices and details from several sources; analyzing suspense/s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single PEO or directorate-level response;
  
  senior functional or PEO approval as needed; formally responding to the tasking organization and closing out the suspense or tasking, and; archiving completed actions to enable retrieval from archival storage and electronic records management (ERM) systems.
• Manage coordination and suspense control activities for inquiries from higher headquarters and directorate staff, and prepare responses for XP-OZ Director and/or Deputy approval and provide recommendations when appropriate.
• Collaborate with directorates and assist in managing tasks from the AFMC SOCCER database, or successor system such as the Task Management Tool (TMT).
• Provide support to develop internal and external briefings and reports. The Contractor shall provide support in filing and retrieving graphics materials to facilitate research and expedite creation of briefings and reports; compiling and preparing briefings and reports in both electronic and hard copy to use for special and/or recurring reports, and; providing assistance during briefings.
• Assist with maintaining databases and producing spreadsheets, graphics and other specialized products, and facilitating the use of standardized automated forms, performance…