Student Services Secretary Job Johnstown Ohio USA,Administrative/Clerical

Location: Johnstown

Student Services Secretary

Johnstown Monroe School District District Office - Johnstown, Ohio. Job also posted in Johnstown Monroe School District and Ohio Education Job Board.

Job Details

Job : 5712591
Final date to receive applications: Posted until filled
Posted: May 13, 2026 4:00 AM (UTC)
Starting Date: To Be Determined

Job Description

BUILDING: DISTRICT OFFICE

REPORTS TO: STUDENT SERVICES DIRECTOR

EMPLOYMENT STATUS: FULL-TIME

JOB GOAL: To assist the Student Services Director and members of the department, including intervention specialists, related services, ELL instructors, and 504 case managers in the day-to-day operations of the Special Education Department’s office, and to serve as a liaison for building administrators.

Qualifications and Characteristics

Passion for education and student well-being
Effective mentoring and guidance for students
Strong communication and collaboration skills
Continuous learning and professional development
Forward-thinking planning and strategic decision-making
Openness to two-way communication and community engagement
Ability to implement office administration principles
Embraces high-performance standards
High school diploma or GED, significant secretarial and data processing experience, preferably in special education and/or pupil services
Maintains a record free of criminal violations that prohibit public school employment
Valid Ohio driver’s license, or ability to obtain license
Dependable
Person of integrity
Detail oriented
Demonstrated strong organizational and problem solving skills
Demonstrated effective time management skills
Demonstrated ability to work effectively with others
Demonstrated ability to be an active listener and problem solver

Performance Responsibilities

Delivers effective secretarial services. Sustains a supportive office environment that advances professionalism and a shared commitment to organizational outcomes.

Provides backup support for other departments. Assists with special projects as directed.

Schedules appointments and serves as central scheduler for all IEP and 504 meetings, including informal parent/team meetings within the department, and ELL Plan meetings. Organizes materials for meetings. Transcribes minutes as requested.

Sorts and distributes mail. Prepares photocopies. Collates printed materials.

Answers/directs telephone calls. Prepares detailed messages when employees are not available.

Maintains a supply of checklists, assessments, enrollment forms, etc.

Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.

Identifies work priorities to focus on tasks that require immediate attention.

Assists office visitors. Answers routine questions or directs inquiries to appropriate staff.

Assists with the office inventory control system to maintain dependable supply levels.

Maintains a record of special education placements including out-of-district students, meeting dates and due dates.

Creates an annual list of special education staff for the district; building location, grade level, teaching assignment and caseload.

Assists in Home Instruction processes for the district i.e., applications, staff communication, time-sheets, Board Docs, etc.

Works with district personnel to facilitate Child Find activities.

Obtains authorized "release of information" consent forms.

Manages and inputs data into Student Information Systems (Power School and Same Goal).

Supports district with special education software (Google, Q-Global) etc.

Supports the procedures and compliance of the department including IEP/ETR, Enrollment, Withdrawal, Child Count, Threshold Costs.

Bi-weekly review of error reports from EMIS Coordinator to ensure timely correction of data entry errors and accurate reporting prior to annual June collection.

Manages the special education budget process: prepares and updates the annual budget, contracts with special education service vendors, processes payment vouchers, and federal and state budget reports.

Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance.

Work…