Bloom Carroll Preschool and Learning Center - Receptionist​/Clerical Assistant (Part Time

Receptionist/Clerical Assistant

Qualifications:

• High school diploma
• Ability to work effectively and positively with others
• Excellent organization, efficiency, and communication skills
• Proficient in creating and maintaining records through computer programs involving word processing, databases, presentation/multi-media and spreadsheets.
• Proficient keyboarding and word processing skills
• Ability to communicate effectively using a variety of electronic media
• Ability to operate various types of office equipment
• Ability to generate correspondence accurately and independently
• Ability to manage multiple tasks simultaneously and meet deadlines
• Willingness to learn new technologies
• Required criminal background check
• Meets USCIS I-9 Employment Eligibility Verification

Reports To:

Superintendent/Designee

Contract:

Part Time (Up to an average of 20 hrs/week), As-Needed

Salary:
Commensurate with experience based on Receptionist Salary Schedule

Job Goal:
To assure the smooth and efficient operations of the ESC central office in order to serve the school districts and public of Fairfield County.

Performance Responsibilities:

• Establish, maintain, and monitor accurate, neat and efficient electronic and manual filing systems.
• Prepare/compose/design letters, memoranda, reports, bulletins, handbooks, agendas, brochures, Board information, spreadsheets, data, vacancy notices, requisitions, and various other correspondence.
• Sort information for efficient distribution to appropriate recipients.
• Receive and handle telephone calls and messages.
• Greet and receive visitors.
• Schedule, conduct and report background checks/fingerprints.
• Handle routine correspondence independently.
• Input information into and retrieve information from computer, applications and software.
• Be proficient in using all applications/software used in central office including but not limited to: ASEOP, Applitrack, G-Suite, Background Check software, ODE licensing system.
• Arrange conferences, meetings, and room reservations for central office staff as requested.
• Manage the process to reserve meeting space at the central office and lead securing off-site space for meetings and/or conferences as needed through the county FMX system and other partners.
• Promote excellent public relations by personal appearance, appropriate attire, attitude, and conversation.
• Provides assistance to other ESC staff.
• Attend meetings and in-services as required for personal and professional development.
• Handle confidential information with complete security.
• Embodies high ethical standards and integrity.
• Accepts responsibility for decisions and conduct.
• Complies with policies and procedures established by the Fairfield County ESC.
• Performs other duties as assigned by the Superintendent/Designee.

Required Knowledge, Skills, Attitudes, and

Other Responsibilities:

• Ability to work effectively with others.
• Ability to communicate ideas and directions clearly and effectively both orally and in writing.
• Organizational and problem solving skills.
• Ability to generate correspondence independently.
• Respects confidences shared by the staff and operates in a discreet manner in all related matters.

Additional

Working Conditions:

• Occasional exposure to blood, bodily fluids, and tissue.
• Occasional operation of vehicle under inclement weather conditions.
• Occasional alternative/flexible hours/days.
• Occasional travel.
• Repetitive hand motion i.e. typing, filing, writing.
• Occasional lifting and movement of items weighing 20-25 pounds.

Note:

The above lists are not ranked in order of importance. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent supervisor, appointing authority.