Admin Assistant

Job Summary:

The ADMINISTRATIVE ASSISTANT works under the direction of the Executive Assistant / Manager; answers phone and greets customers; sorts and delivers mail; schedules deliveries; provides admin services to multiple departments.

• Answer incoming calls; verify caller’s request; direct the caller to the correct person or department.
• Greet and announce visitors; direct individuals to meeting/conference room.
• Schedule incoming loads for receiving merchandise; prepare delivery schedule and assign blocks of time; accordingly, notify receiving manager daily.
• Perform miscellaneous billings out of Madden Co.
• Orders office supplies & cleaning supplies for all locations, including First Aid kits.
• Work closely with departments to provide high quality admin support .
• Crosstrain within department; keep procedures up to date.
• Maintain SOPs for all departments
• Assist in event planning for company events.
• Work with and report any problems to the Admin Manager.
• Perform other duties as appropriate and assigned .
• Support company goals and uphold K&M Values.
• Assist with organizing and managing projects and volunteer activities (level II)
• Provide admin support to other departments (level II)
• Ability to create and publish digital flyers and newsletter (Auto level II)
• Arrange employee travel plans (ie. Flights/hotels/rental vehicles) for work functions (level III)
• Track credits & expenses for projects and events (level III)

• Live and uphold our K&M Vision, Mission and Values.
• Ability to work in a multi-task, professional environment.
• Ability to communicate effectively.
• Possess a positive, friendly and servant’s attitude .
• Ability to prioritize and organize effectively.
• Ability to proofread, find and correct errors.
• Ability to work independently.
• Ability to work while seated for prolonged periods of time.
• Knowledge and ability to use the following office equipment: computer, telephone, copier, fax, and calculator.
• Ability to express ideas clearly both in written and oral communications.
• Proficient knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to be creative and proficient in software to create flyers, newsletters and other documents is a plus.

• High school diploma or equivalent.
• 2 years’ administrative assistant degree or 1 year’s relevant admin asst. experience.

• 2-year business degree or 2 years relevant experience.

• Serve as back-up to the Executive Assistant/Admin Manager for a temporary time period
• Actively participate in Leadership Development