Administrative Assistant 2

Title: Administrative Assistant 2

Department Org: Environmental Services - 108990

Employee Classification: C1 - Classified Full Time HSC

Bargaining Unit: Professional Staff Association

Primary

Location:

HSC H

Shift: 1

Start Time: 7:00am End Time: 3:30pm

Posted Salary: 22.70

Provides administrative support in a diverse range of functions tosupport management and facilitates the daily work. Assists inprogram or departmental direction by relieving supervision ofroutine and non-routine administrative duties. Provides information, prepares correspondence and reports, maintainscalendars, monitors budget expenditures for the department,resolves administrative problems and/or makes recommendations oncourse of action.

• Associate’s degree in business management, secretarial science, orrelated field is required.
• o Equivalent combination of education & work experience can be accepted in lieu of required education.
• At least one (1) year of recent secretarial experience; at ahigher level preferred.
• Knowledge of organizational procedures and operations and the ability to analyze and make recommendations.
• Knowledge of general office practices and procedures.
• Knowledge of the methods, principles and techniques associated with research, data collection and report writing.
• Knowledge of generally accepted accounting practices and procedures and the procedures and practices of preparing and controlling operating and capital budgets.
• Knowledge of contract development, administration, and monitoring, as required.
• Knowledge and ability in the use of computers and peripheral equipment such as printers.
• Ability to analyze and interpret data and write reports.
• Ability to deal tactfully and equitably with people and to effectively communicate.
• Ability to use personal computers and applications necessary tocollect and analyze data and access and produce budget and procurement documents and changes.
• Ability to effectively communicate and carry out written and/orverbal instruction, detail oriented and accurate.
• Ability to attend meetings.
• Organizational skills, communication skills, and ability tomulti-task.
• Manage confidential information and always maintain confidentiality, including FERPA, HIPAA or any otherconfidentiality requirements/policies.
• Ability to learn and use any University employee information and financial information systems required.
• Typing skills and accuracy of at least 60 WPM (test may beadministered)

• Advanced computer skills required including Word, Excel,PowerPoint, Outlook and One Drive. Experience with scheduling,calendars, and e-mail required. Experience with Access,Survey Monkey and Sign-Up Genius, Microsoft Forms or comparablepreferred.
• Knowledge in general office procedures/practices in a healthcare setting preferred.
• Experience with Symplr or another electronic payrollpreferred.

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment,educational programs, or activities on the basis of race, color,religion, sex, age, ancestry, national origin, sexual orientation,gender identity and expression, military or veteran status,disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the bestand brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hr compliance or between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.