Administrative Assistant to Superintendent

Administrative Assistant to the Superintendent

Position Title:
Administrative Assistant

Category: Classified;
Bargaining Unit ineligible; FLSA exempt.

Contract: Initialoneyearcontract;contractdaysasdeterminedbythe

Governing

Board; other terms and conditions of employment as per the O.R.C., and/or Board Policy.

Compensation: Salary, insurance coverage, and fringe benefits as per the current Board adopted policies and schedules, with placement for granted education, experience, and responsibility.

Reports To: Superintendent of ESCEO

Job Goal: In summary, this position is responsible for the efficient and effective

operation of the Superintendent's Office in an efficient, courteous, and professional manner.

Qualifications: The following qualifications are considered as guidelines:

• Experience in an executive secretarial position preferred.
• Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs.
• Working knowledge of basic office procedures and operation of common office equipment and machines.
• Skills and abilities
  
  to write and speak effectively.
• Abilities and attributes to promote positive internal and external customer relations, including creating effective interpersonal relationships and projecting a professional image.
• Alternatives to the above as approved by the Governing Board.

PERFORMANCE RESPONSIBILITIES:
All duties will be performed for the office of the Superintendent of the ESC of Eastern Ohio, Valley Virtual Remote Learning Academy, and Teaching and Learning Department.

• Maintains absolute confidentiality in all communications to and from the Superintendent and Governing Boards.
• Maintains Superintendent calendar and secures meeting rooms when appropriate.
• Attends admin. staff meetings and coordinates information with member Superintendents.
• Approves online workshop registrations for Governing Board.
• Registers all Governing Board members and administrative team members for conferences and coordinates travel plans and reservations.
• Prepares the official Governing Board agenda, meeting notices, and correspondence for the Governing Board.
• Distributes Board-approved contracts, maintains files of Board approved business and notifies appropriate individuals of Board action (approval).
• Prepares agenda and documents for monthly member Superintendent meetings.
• Prepares ESC and district calendars templates.
• Schedules interviews as requested by the Superintendent.
• Assists with the coordination of the Administrator Conferences and ESCEO August Opening Day.
• Compiles Staff Department Lists/Administrative Lists/Superintendent Contact List/School Counselors List.
• Maintains member Superintendent  Emergency Call Information .
• Coordinates the Canfield Fair - Educational Hall, Artwork, and Cheer/Band Shows.
• Coordinates the  All County Boards Meeting .
• Prepares official documents such as district calendar reports, administrators and Board member directories, etc.
• Maintains official files and records as required for the Superintendent and Governing Board.
• Works with administrators, secretaries, other staff members, as appropriate
• Presents a positive, pleasant attitude and maintains positive relations between ESCEO, the general public, staff, and Valley Virtual parents.
• Carries out all executive office functions as required maintaining an efficient operation.
• Any other duties assigned by the superintendent.

REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:

• Is regular and prompt in attendance.
• Seeks opportunities to improve skills and grow professionally.
• Prepares an annual professional development plan that links professional growth with ESCEO/Valley Virtual and other assigned goals.
• Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities.
• Provides quality service to both internal and external colleagues and customers.
• Seeks opportunities to participate as a productive member of ESCEO/Valley Virtual, school district, and other committees and teams.
• Generates internal and external support for ESCEO services.
• Represents the ESCEO with professionalism at all times.
• Demonstrates at all times integrity and ethical behavior.
• Responds quickly to directions for improvement from Superintendent.
• Maintains confidentially in all job-related discussions and communications.

OTHER EXPECTATIONS AND DEMONSTRATED

SKILLS AND ABILITIES:

• Possesses a valid state‑issued driver's license and/or government‑issued .
• Reads, analyzes, and interprets data and reports.
• Writes reports, correspondence, and other appropriate communique.
• Presents information and responds to questions effectively and efficiently.
• Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence.
• Able to work quickly, accurately, and efficiently in a fast-paced work environment.