Executive Assistant & Corporate Secretary

Job Title:

Executive Assistant & Corporate Secretary

Administration

President & CEO

Full-Time, exempt

$55,000 - $70,000 commensurate with experience

Reporting to the President & CEO, the Executive Assistant & Corporate Secretary is responsible for the transfer of information and communications to and from the President & CEO and the organization as a whole: including all stakeholders. The position demands excellent communication skills, flexibility, and efficiency, with demands and expectations prone to changing on a day-to-day basis. The Executive Assistant & Corporate Secretary should have an exceptional ability to anticipate the needs and preferences of the President & CEO and facilitate their ability to maintain schedules, be organized, and responsive.

Through the President & CEO, this position also serves the requests of the Chair of The Association Board of Directors and a point of contact for Board Members.

Lakeside Chautauqua is a family destination that has pioneered the act of nurturing the mind, body, and spirit for over 150 years. Conveniently located between Toledo and Cleveland on Lake Erie’s south shore, Lakeside offers a robust summer programming season packed with cultural, educational, spiritual, and recreational opportunities. Within the one-square-mile community, you’ll find hundreds of unique Victorian cottages, a concert auditorium, arts center, historic waterfront hotel, movie theater, pool, tennis, sailing, shopping, dining, and much more.

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• Impeccable communication – strong verbal and written communication skills;
• Excellent time management and organizational skills;
• Networking and interpersonal skills;
• Strong computer and internet research skills;
• Multi-tasking and flexibility skills;
• Willingness to learn and be a collaborator;
• Ability to write routine reports, correspondence, and take detailed notes;
• Ability to read, interpret documents, and procedure manuals;
• Ability to calculate figures and amounts such as discounts, interest, commissions, portions, and percentages and to apply the basic math concepts;
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; and

• Ability to work under pressure and handle confidential information.

• Manage professional scheduling for President & CEO, including agendas, mail, calls, and client management;
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to department vice presidents;
• Confirm department vice presidents are prepared for 1:1 meeting with the President and CEO;
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, and transportation;
• Process monthly credit statement and expenses;
• Perform administrative and office support, such as typing, taking of minutes during meetings, spreadsheet creation, faxing, and maintenance of filing system and contact database;
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business;
• Organize team communications and coordinate events, both internally and offsite;
• Greet guests, residents, and staff; answer all phone calls, emails, and face-to-face inquiries and direct them to the appropriate departments;
• Coordinate donor cultivation and prospecting; and
• Work in conjunction with the CEO to support The Lakeside Association Board as listed…