Executive Assistant

Job :

# of Openings: 1

Job Location s: Remote - U.S.

Category: Customer Success & Operations

Hiring Range: USD $84,690.00/Yr. To USD $97,819.00/Yr.

Location: Remote - CST or EST Work Arrangement: Remote

The Executive Assistant is responsible for providing administrative support to a leader. This position coordinates and manages calendars, screens incoming correspondence, and manages meeting logistics on behalf of the leader. This position anticipates needs and issues - recommending and acting to proactively resolve challenges while providing the highest level of professionalism, diplomacy, and independent discretion in decision-making matters with a proven ability to honor confidentiality.

• Coordinate, manage, and maintain multiple executives' or one senior executive's calendar and daily schedule - screening incoming correspondence and communications, responding independently when possible, and anticipating the needs of executive(s) by resolving operational and administrative issues before they arise.
• Manage logistics for internal and external meetings - including scheduling conference rooms, arranging catering, preparing agendas, managing the collection and production of meeting materials, and recording and distributing meeting minutes as necessary.
• Arrange travel plans and itineraries - compiling documents for travel-related meetings and ensuring expense reports and purchase orders are completed accurately within budget limits and approved within the system.
• Research, compile, and summarize complex or large quantities of data into concise work products - drafting reports on the status of major projects, action item reports, and other updates that keep the executive informed on assignments, projects, and general operations at all times.
• Draft, edit, and distribute approved communications to staff, external key stakeholders, and executive leaders on behalf of the leader - maintaining confidential and sensitive information with the highest level of professionalism, diplomacy, and discretion.
• Operate as a trusted advisor on issues and trends - utilizing internal systems and corporate resources to find innovative ways to improve efficiency, and mentoring, coaching, and providing feedback to other team members.

• Associate's degree or equivalent experience, with demonstrated experience directly supporting and working with executives - and the ability to work in a flexible, fast-paced environment while managing a high volume of responsibilities with strong attention to detail.
• Strong oral and written communication skills - demonstrating a professional demeanor and the ability to interact with others with discretion and tact at all levels of the organization.
• Strong organizational, multi-tasking, and time management skills - with a proven ability to provide exceptional follow-through, perform under deadline pressure, and handle a high degree of stress while maintaining quality and professionalism.
• Strong interpersonal skills - able to maintain solid rapport with team members and professionalism with those outside of the department, with a demonstrated ability to handle sensitive information with discretion and tact.
• Self-motivated with a strong work ethic and a proactive approach to wide-ranging responsibilities - with the ability to work independently and in a team environment, and up to 5% travel time required.

• Proficiency with Microsoft Office and Microsoft Outlook (or equivalent email and calendar software) - with the ability to adaptively and confidently leverage digital technologies for executive office management.
• Strong ability to develop and use engaging, informative, and compelling presentation…