VMS Analyst

Location: Westerville

We are seeking a highly analytical, organized, and self directed professional who excels in data management, reporting, and operational support. The ideal candidate should demonstrate advanced proficiency in Excel, including complex formulas and Pivot Tables. This role is best suited for someone who can work independently in a flexible hybrid environment while maintaining precision and accuracy in all tasks. The successful candidate will be responsible for managing project based assignments from initiation through completion with minimal direction, while also balancing routine day to day responsibilities.

Strong problem solving abilities are essential, as the role requires both moderate and advanced troubleshooting across various systems and workflows.

Experience with Vendor Management Systems (VMS), ideally Beeline, as well as familiarity with payroll platforms such as Kronos, is highly desirable. This position involves frequent interaction with professionals at all organizational levels, including site teams, suppliers, Directors, Vice Presidents, and above. As a highly customer facing role, the individual must demonstrate exceptional professionalism, clarity, and confidence in both verbal and written communication.

The candidate must be comfortable communicating via phone and email, providing prompt, high quality support, and ensuring a strong customer service presence at all times. Their attention to detail, ability to manage multiple priorities, and commitment to delivering accurate and timely work will be key to success in this position.

- Review Kick Out reports generated by VMS and work with the site to ensure sites make corrections in Kronos prior to invoice finalizing.

- Performs weekly reconciliation of vendor invoices.

- Creates and maintains electronic records and fields (e.g. customer numbers, cost center numbers) in support of the requisition entry set up.

- Performs weekly trainings with vendors new to utilizing the VMS tool and does continued additional trainings with new and existing vendors as needed.

- Works with project management team to track upcoming new sites and site expansions.

- Performs weekly training sessions with sites new to utilizing the VMS tool and does continued additional training with new and existing employees as needed.

- Helps to maintain and update JIRA tickets with VMS provider.

- Maintains and updates the training manuals for VMS tool for vendors.

- Validates weekly Kronos invoice to confirm sites are using proper work week, pay rule, and job codes.

- Interacts and coordinates with the Program Managers, Hiring Managers, and Site Coordinators frequently to communicate questions and receive updates on current activity.

- Updates the requisition record as directed by the Program Managers and/or Program Consultants to included changes, cancellation, status changes.

- Maintains thorough and accurate documentation on any end user interactions. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in…