Proposal Specialist

Proposal Specialist

The Rudolph Libbe Group of Companies, a top-tier Commercial and Industrial construction and facility services firm, is seeking a highly organized, goal-oriented Proposal Coordinator.

This role supports the continuous maintenance and creation of proposals materials, to ensure accurate and up-to-date content and materials. They work with a graphics-focused Proposal Specialist and strategy-focused Proposal Manager to contribute to winning business proposals and presentations.

The Proposal Specialist has strong research, analytical and writing skills. This position is ideal for a proactive professional who is self-motivated, resourceful and organized. They hold themselves to a high standard for accountability and results. The Proposal Specialist demonstrates resilience under pressure:
If ‘Plan A’ isn’t working, they adapt and execute ‘Plan B’ quickly to reach the goal.

The end goal: to help demonstrate Rudolph Libbe Group as the trusted partner of choice—and win the work.

• Gather and evaluate content from preconstruction, business development and marketing teams and systems to ensure thorough and consistent data in proposals work.
• Execute regularly scheduled updates to materials, including resumes, experience and data sheets, to ensure accuracy.
• Support updates to charts, tables and business development materials.
• Assist in proposal production efforts such as print and assembling binder covers and spines.
• Work on a fun, fast-paced proposals team, while multi-tasking to meet tight deadlines.

• Proficiency in Adobe Creative Suite (InDesign) & Microsoft Office (PowerPoint).
• Basic understanding of, or experience with, databases and CRM systems.
• Project management skills; able to plan, achieve, and evaluate results as a member of the proposal team and/or on your own.
• Excellent communication skills and ability to offer input and feedback to team members.
• Excellent time management skills and ability to prioritize workload.
• Proactive mindset with a willingness to learn and grow as the proposals team grows.
• Ability to anticipate needs and take initiative in supporting proposal efforts.
• Ability to collaborate with Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing and relevant consultants in the proposal process.
• Must be a self-starter with the ability to manage multiple priorities/tasks and possess strong organizational skills.
• Effective project management, communication, writing and computer skills are essential.

• Associate’s or Bachelor’s Degree in Brand Communications, Marketing, Business Writing or related major or equivalent professional experience
• Minimum of two (2) years of professional experience in similar or related role is required
• Experience with SharePoint and other file-sharing systems
• Basic knowledge of CRM systems and similar databases
• We welcome applicants with diverse career paths, including professionals returning to the workforce and those with career breaks or non-linear professional experience. All qualified candidates are encouraged to apply.

Rudolph Libbe Inc. is an Equal Employment Opportunity Employer.

Walbridge, OH

Proposals