Travel & Expense Analyst

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

The Center of Excellence Travel & Expense Team has global responsibilities to ensure worry-free travel processes for Varian employees. Our team goals are to streamline financial travel processes and implement new strategic solutions and systems to drive efficiency across all entities.

The objective of the Travel & Expense Analyst is to ensure Varian employees have a great business travel experience and to make sure expenses are processed and reimbursed timely and correctly. He/she ensures that the company policies and process documents are followed, controls are maintained, and daily activities are completed with a 'service provider' mindset, fully in line with internal and external customer expectations.

• Correct reported errors in the systems and support improvement of key performance indicators
• Audit employee expense reports – with special focus on correct classification, daily allowances
• Support period-end activities – including accrual reports and reconciliation of G/L accounts
• Process and clear weekly outgoing payments in alignment with local finance
• Handle employee queries with a focus on best practices
• Identify and support strategic system and process improvements (CI) to increase efficiency and compliance
• Ensure the Travel policies are thoroughly followed
• Provide supporting documentation and reports during internal and external audits
• Complete tasks assigned by the Line Manager – ensure business continuity
• Maintain the Desktop Procedures through regular updates
• Support further centralization of T&E activities

• Proactive, takes initiative, accepts new challenges, and drives changes
• Well organized and manages own time to meet deadlines
• Shows flexibility and openness to changes in processes, systems
• Ability to interact with employees and vendors in an good manner
• Team Player
• Speaks up about recurring issues in their day-to-day activities
• Accurate and quality focused – reviews own work
• Basic Accounting knowledge (general knowledge)
• Intermediate level of English (written and spoken)
• Good MS Excel and MS Office skills
• Knowledge in SAP, Concur and/or other ERP systems is an advantage

• Bachelor’s degree required, college courses in Finance/Accounting preferred
• 1-3 years of Travel & Expense experience

As an equal opportunity employer, we welcome applications from individuals with disabilities.