Procurement Specialist in Maineville, Ohio

Job Title:

Procurement Specialist

At Pioneer, you're more than an employee, you're an owner. As a 100% employee-owned company, everyone shares our success through our ESOP retirement plan. We specialize in custom unitized curtain wall systems and are known for our innovative designs, award-winning technology, and commitment to quality. With offices across the Midwest and East Coast, we're growing-and so can your career. Pioneer provides a comprehensive benefits package for full-time employees, which includes medical, dental, vision, critical illness, and accident coverage.

The company also offers employer-paid life insurance, short- and long-term disability, an Employee Assistance Program (EAP), tuition reimbursement, and a 401(k) plan with a 4% company match. Committed to supporting work-life balance, Pioneer offers flexible work schedules to help employees thrive both professionally and personally. Join a team that values your voice, invests in your future, and celebrates your success.

The Procurement Specialist supports organizational purchasing and supply chain functions by sourcing materials, goods, and services; coordinating supplier activities; monitoring purchase orders; and contributing to cost-effective procurement decisions. This role collaborates with operations, finance, inventory, project management, and other internal stakeholders to ensure procurement activities are completed accurately, efficiently, and in accordance with business requirements.

Purchasing & Sourcing:

• Source and procure materials, goods, and services to support project schedules and operational requirements.
• Create, administer, and monitor purchase orders to ensure accuracy, accountability, and timely follow-through.
• Coordinate with suppliers and internal stakeholders regarding delivery schedules, order status, and procurement updates.
• Partner with Project Managers to align material purchasing activities with project timelines and requirements.
• Perform additional duties as assigned.

Supplier Management:

• Support supplier qualification, evaluation, onboarding, and maintenance activities in accordance with company standards, procurement requirements, and business needs.
• Maintain professional supplier relationships through clear communication, timely follow-up, and alignment on quality, cost, delivery, and service expectations.
• Monitor supplier performance metrics, support corrective action follow-up, and escalate supplier-related issues as needed to protect continuity of supply.

Cost Control & Negotiation:

• Analyze pricing, supplier options, and sourcing alternatives to identify opportunities for cost reduction, value improvement, and supply continuity.
• Support supplier negotiations and commercial discussions by evaluating cost drivers, comparing vendor proposals, and helping secure competitive pricing and favorable purchasing terms.

Order Management:

• Monitor purchase order status and assist in resolving delays, shortages, defects, or other procurement-related issues.
• Maintain accurate, organized procurement records, documentation, and purchasing files.

Process Compliance:

• Adhere to established procurement procedures, company policies, and internal control requirements.
• Support audit requests, compliance activities, and process documentation as required.
• Collaborate with operations, finance, inventory, and other internal teams to support procurement priorities.

Education:

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.
• Three to five years of relevant procurement, purchasing, supply chain, or related experience required.

Experience:

• Two to five years of experience in procurement, purchasing, supply chain, or a related function preferred.
• Experience with supplier sourcing, vendor negotiations, purchasing coordination, or order expediting preferred.
• Experience with overseas purchasing or international supplier coordination preferred.

Technical

Skills:

• Working knowledge of ERP systems such as SAP, Oracle, or similar platforms.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience using procurement, purchasing, or inventory management systems preferred.
• Experience in system migration a plus.

Core Competencies:

• Strong verbal and written communication skills, with the ability to communicate effectively with suppliers and cross-functional teams.
• High attention to detail and ability to maintain accurate, well-organized information.
• Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Practical problem-solving skills and demonstrated follow-through on assigned responsibilities.
• Professional demeanor and ability to build productive relationships with suppliers and internal stakeholders.

Pioneer Cladding and Glazing Inc. is an Equal Employment Opportunity Employer and E-Verify Compliant. We maintain a drug-free workplace.