Buyer, Supply Chain​/Logistics

Quick Pro Staffing is seeking an experienced University Buyer to support the procurement and purchasing operations of a university campus. This position is responsible for obtaining competitive pricing for goods and services, coordinating vendor contracts, ensuring compliance with purchasing policies, and serving as a key liaison between campus departments and vendors.

The ideal candidate is highly organized, analytical, detail-oriented, and customer-service focused, with the ability to manage multiple purchasing requests while maintaining accuracy, professionalism, and confidentiality.

• Obtain competitive pricing for goods and services requested by campus departments.
• Research and evaluate vendors, products, services, and purchasing options.
• Assist with contracts involving outside consultants and service providers.
• Prepare specifications, bid requests, and vendor proposals in cooperation with requesting departments.
• Enter and maintain purchase order information within university purchasing and business software systems.
• Maintain accurate vendor, equipment availability, and property disposition databases.
• Educate and assist campus departments regarding purchasing policies, procedures, and requirements.
• Review purchase orders prepared by other personnel for accuracy, completeness, and compliance.
• Handle correspondence related to purchasing projects, orders, vendors, and purchasing issues.
• Serve as a liaison between vendors and university departments to facilitate timely resolution of issues.
• Work closely with university departments and logistics personnel to resolve problems involving damaged, incorrect, duplicate, or incomplete shipments.
• Monitor and expedite orders as necessary to meet departmental needs.
• Prepare purchasing and procurement reports for internal and external stakeholders.
• Maintain accurate records and documentation related to purchasing activities.
• Provide responsive, professional service to campus departments and vendors.
• Perform other duties and responsibilities as assigned.

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, Procurement, or a related field.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Working knowledge of purchasing policies, accounting principles, and general office procedures.
• Strong analytical, organizational, interpersonal, and communication skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to work independently with general supervision while also functioning effectively as part of a team.
• Demonstrated professionalism, integrity, collaboration, and sound judgment.
• Strong customer service skills with the ability to work effectively with campus departments, vendors, and other stakeholders.
• Willingness to assist other areas of the department as needed while maintaining a positive and professional attitude.

• Certified Purchasing Manager (CPM) certification.
• Accredited Purchasing Practitioner (APP) certification.
• Previous experience in a university, college, public-sector, or institutional purchasing environment.
• Experience managing vendor relationships.
• Experience negotiating contracts, pricing, or purchasing agreements.
• Knowledge of procurement systems and purchase order processes.

• Procurement & Purchasing
• Vendor Management
• Contract Coordination
• Competitive Bidding & Pricing
• Purchase Orders
• Data Entry & Recordkeeping
• Microsoft Office
• Problem Solving
• Communication
• Organization & Time Management
• Customer Service
• Attention to Detail