Director of Grants Accounting

Location: Rootstown

Position Title Director of Grants Accounting Position Type Admin/Professional Department Grants Accounting Full or Part Time Full Time Pay Grade MN11

Position Summary Information

Department Specific Information

Join Northeast Ohio Medical University's (NEOMED) Department of Grants Accounting

NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Director of Grants Accounting who wants to contribute to meaningful work in a collaborative academic environment.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Salary Range: $68,075 - $81,690, commensurate with experience

Benefits & Perks

NEOMED is committed to supporting your health, well-being, and long-term success-both at work and beyond. Our comprehensive benefits package is designed to help you thrive.

Healthcare Coverage

Competitive medical, dental, and vision insurance through Medical Mutual

Flexible Spending Account (FSA) or Health Savings Account (HSA)

Short-and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement

State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off

Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits

Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)

Educational benefits with our partner universities (Policy#)

Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification

Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Oversee financial operations related to the Office of Research and Sponsored Programs (ORSP), managing a sponsored program portfolio exceeding $18 million. Responsibilities include grants and awards oversight, leadership and supervision, process improvement, cross-department collaboration, compliance and audit management, department operating budget management, and strategic decision-making.

Principal Functional Responsibilities

Staff Management:
Supervise and manage the grants accounting team, including Senior Grant Accountants, Grant Accountants, and Grant Specialists, providing leadership, mentoring, and training.

Financial Reporting:
Oversee the post-award financial administration of sponsored research, including award setup, budget monitoring, expense review, cost transfers, invoicing, and financial reporting. Manage the preparation and submission of timely and accurate financial reports to sponsors. Oversee and lead the drawdown and reconciliation of federal funds through payment management systems such as PMS, NSF, WAWF, DBH, OCJS, ASAP, etc. Prepare financial data for institutional and sponsor reporting, including reports for leadership, Board of Trustees, and external stakeholders.

Act as the Authorized Financial Official for all financial reports and invoices. Lead the annual preparation and submission of annual reports (e.g. HERD Survey).

Fund Management and Auditing:
Partner with the Sponsored Programs, Principal Investigators, and departmental administrators to ensure proper award management throughout the grant lifecycle. Serve as subject matter expert and lead resource for internal stakeholders on complex post-award grant issues, including allowable costs, effort reporting, cost-sharing, and sub-recipient monitoring. Monitor and reconcile grant receivables and proactively manage collection of outstanding balances. Coordinate and lead internal and external audits (e.g., Single Audit), ensuring proper documentation, preparation of the Schedule of Federal Awards, and resolution of findings.

Sub-Recipient/Contractor Monitoring:
Perform due diligence, risk assessments, and financial/operational reviews of sub-recipients to ensure federal compliance. Design and execute monitoring processes, including desk reviews, data analysis, and reporting. Assist sub-recipients with financial reporting and recommend risk mitigation strategies to Sponsored Programs team.

Policy Compliance/Maintenance:
Develop and maintain grant accounting policies and procedures in alignment with industry best practices and evolving regulatory requirements. Ensure institutional compliance with applicable federal and state regulations (including Uniform Guidance 2 CFR 200, DHHS regulations, NIH and NSF policies, etc.), sponsor-specific terms and conditions, and university policies. Stay current on changes in federal regulations and agency guidelines and communicate relevant updates to…