Compliance Specialist, Pharmaceutical

• Location 7033 U.S. Route 23, Suite B,Piketon, OH, 45661,United States
• Base Pay $21.96 / Hour
• Job Category VVHC Administration
• Employee Type FT Non-Exempt
• Manage Others No

• Email smatthews

The Compliance Specialist supports the day-to-day operation of the Valley View Health Centers Compliance Program under the direction of the Director of Continuous Quality Improvement. This role monitors compliance activities, maintains organized documentation, coordinates information for audits and regulatory reviews, tracks training and corrective actions, and assists with policy management. The Compliance Specialist also supports accreditation, risk management, safety, and emergency preparedness activities while working closely with health center leaders and staff to promote consistent practices, identify concerns, and ensure required information is complete and readily available for review.

• Support implementation and maintenance of the Valley View Health Centers Compliance Program under the direction of the Director of Continuous Quality Improvement.
• Maintain the health center compliance calendar, work plan, tracking tools, and organized electronic and paper records.
• Monitor updates to applicable federal and state requirements, including:
  • HRSA Health Center Program
  • FTCA
  • HIPAA
  • OSHA
  • CARF
  • Payer requirements
  • Contractual requirements
• Provide summaries of applicable regulatory updates to the Director.
• Coordinate collection of policies, records, reports, and other evidence required for audits, assessments, applications, renewals, and regulatory reviews.
• Perform routine compliance audits, record reviews, and monitoring activities using approved tools and criteria.
• Document audit results and promptly communicate identified concerns, trends, or potential noncompliance to the Director.
• Maintain corrective action trackers and follow up with assigned departments to obtain evidence of completion by established deadlines.
• Assist with the review, formatting, routing, approval tracking, distribution, and scheduled revision of health center policies and procedures.
• Maintain current policy inventories, approval records, revision histories, and staff acknowledgment records.
• Prepare draft compliance reports, dashboards, presentations, meeting materials, and summaries for leadership and Board review.
• Provide administrative support for compliance, quality, and risk-related meetings, including agendas, minutes, supporting documentation, and action-item tracking.
• Assign and track required compliance training, send completion reminders, and maintain accurate training records.
• Assist with compliance education and new employee orientation using approved materials.
• Perform exclusion, sanction, license, and eligibility screenings for assigned employees, contractors, providers, Board members, or vendors and promptly elevate potential matches.
• Receive and document routine compliance questions or concerns and promptly route them to the Director of Continuous Quality Improvement.
• Support authorized compliance reviews and investigations by gathering documentation, preparing timelines, organizing evidence, and completing assigned tasks.
• Coordinate with Privacy, Security, Human Resources, Information Technology, and operational leaders when compliance concerns involve confidentiality, system access, workforce requirements, or organizational policies.
• Review selected workflows, forms, and records for adherence to approved policies and regulatory requirements and submit observations and recommendations to the Director.
• Maintain audit-ready compliance files so requested documentation can be located and produced accurately and timely.
• Provide professional technical assistance to staff regarding established compliance processes and elevate matters requiring interpretation or leadership decisions.
• Promote a culture of integrity, accountability, confidentiality, non-retaliation, and continuous improvement throughout Valley View Health Centers.

• Support preparation of HRSA, FTCA, CARF, accreditation, grant, payer, and other required submissions by organizing evidence and preparing draft materials for review.
• Maintain regulatory and accreditation requirement lists, submission calendars, document inventories, and readiness files.
• Coordinate requested documentation and logistical support for external audits, assessments, inspections, and site visits.
• Assist with quarterly risk…