State Attorney's Office, 19Th Circuit- Legal Assistant

Legal Assistant I

The Office of the State Attorney Nineteenth Judicial Circuit seeks to hire a legal secretary for an entry level clerical position that requires work performed under general or administrative supervision for a busy prosecution office. This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation.

Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; screening calls and mail; transcribing; scanning; providing information to the public; data input; and preparing appropriate legal documents and correspondence.

Minimum Training and

Experience:

Graduation from a standard high school or General Education Diploma (GED). Basic skills tests may be required. Only candidates completing the State Attorney's Office – 19th Judicial Circuit office application will be considered.

Essential

Job Duties:

Dependable and routine in-office attendance during regularly scheduled business hours. Ability to focus and pay attention to detail. Ability to read and comprehend. Efficient keyboard skills. Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders. Ability to operate the telephone system and respond to calls promptly and professionally. Review and promptly respond to all electronic messaging.

Perform quality work within deadlines. Ability to operate a computer and other office machinery. Ability to follow rules, regulations, policies and procedures. Work effectively as a team contributor as well as independently Comply with all Public Records statutes and policies. Travel as required. Ability to lift up to 25 lbs. Ability to work approved overtime, as required.

Examples of Work Performed:
Updates case management system and notes. Prepares legal documents. Responsible for all administrative activities as required. Accompany ASA to court and assist as required. Coordinate meetings, depositions and/or court appearances including space, time, place and notify all participants. Assists victims and witnesses, as needed. Maintain calendars. Arrange travel itinerary and hotel accommodations and reimbursement forms. Research and prepare reports as necessary.

Receive, scan, and distribute incoming mail. Receive and process law enforcement electronic media. Assist in the processing and maintenance of all electronic media including e-filings, evidence and media. Update case management system and assist with data collection and reports. Generate subpoenas and update case management system from returns. Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.

Maintain and file all records and reports on case activity and prepare any necessary statistical reports. Secure supplemental case information. Bilingual employees may be asked to assist in translations as needed. Transcribes dictation as needed. Notarize documents as needed. Perform any and all duties as required.