Administrative Assistant

Administrative Assistant (2 Openings)

Location:

Okemos, MI

We are seeking two detail‑oriented Administrative Assistants to join a growing organization in Okemos, MI. These contract‑to‑hire opportunities will support either the IT team or the Accounting & Finance team, offering a dynamic work environment and the potential for long‑term career growth.

• Openings: 2 roles (1 supporting IT, 1 supporting Accounting & Finance)
• Contract Length: 90 days (with potential for full‑time conversion based on performance and business needs)
• Start Date:
  
  ASAP
• Work Schedule:
  
  Monday–Friday, 8:00 AM – 4:00 PM
• Work Environment:
  Hybrid (Monday–Thursday onsite, Friday remote)

• Compose, format, and prepare business correspondence including letters, reports, memos, charts, and forms.
• Maintain filing systems and records retention processes.
• Schedule and coordinate meetings, appointments, and events (including catering, equipment setup, and materials).
• Greet visitors, answer phones, screen calls, and manage conference calls professionally.
• Open, sort, and distribute incoming mail; manage outgoing correspondence.
• Operate office equipment (computer, copier, scanner, etc.).
• Maintain departmental files and records.
• Order and track office supplies and equipment requests.
• Generate reports (daily, monthly, quarterly, annual) and create basic data visuals/graphs.
• Support internal systems and administrative workflows as needed.
• Prepare vouchers and departmental administrative requests.

• High school diploma or equivalent.
• 2+ years of administrative, clerical, or office experience.
• Strong Microsoft Word and Excel skills (especially reporting and data tracking in Excel).
• Excellent organization, attention to detail, and multitasking abilities.

• Associate or Bachelor’s degree.
• Prior administrative experience in healthcare or dental environments.

• Modern, newly renovated office with cubicle‑style seating and standing desks.
• Business casual dress code (jeans permitted).
• Collaborative and supportive team environments.

• Opportunity for conversion to a full‑time role.
• Competitive compensation and structured annual raises upon hire.
• Comprehensive benefits package including medical, dental, vision, critical illness, accident, hospital, 401(k) retirement plan, life insurance, disability, HSA, transportation benefits, employee assistance program, PTO, vacation or sick leave.

Contract to Hire position based out of Okemos, MI.

Pay range: $19.00 - $19.00/hr.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. Pursuant to the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records may be considered for employment if located in San Francisco.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. Final decisions are made by the hiring team.