Administrative Assistant Kinawa Middle School

Administrative Assistant
Kinawa Middle School

Summary
We are seeking a dedicated, highly organized, and service-oriented individual to join our team at Kinawa 5/6 as an Administrative Assistant. This full-time position serves as the central hub of the school and as the primary administrative support to the building principals.

In this role, you will play a critical part in shaping the daily experience of everyone who enters the building. From setting a welcoming tone at the front office to ensuring the principal and staff are supported in their work, your contributions will directly impact the efficiency, communication, and overall climate of the school. The ideal candidate brings strong interpersonal skills, attention to detail, and a genuine commitment to supporting a positive educational environment.

Responsibilities

• Provide direct administrative support to the principal, including managing schedules, preparing correspondence, coordinating meetings, and handling confidential information with discretion.
• Support the daily operations of the school office, ensuring smooth and efficient workflow for staff, students, and families.
• Coordinate substitute teacher coverage, including arranging daily substitutes, communicating assignments, and ensuring proper documentation and reporting.
• Answer phone calls, respond to inquiries, and provide timely and accurate information to parents, students, and staff.
• Coordinate and organize school events, meetings, and activities, including logistics and materials preparation.
• Maintain and update school databases, files, and documentation in compliance with district policies and procedures.
• Manage office systems such as mail distribution, supply inventory, and general office organization.
• Collaborate with teachers and staff to support communication, coordination, and school-wide initiatives.
• Uphold confidentiality, professionalism, and a high level of customer service in all interactions.
• Other duties as needed.

Requirements

• High school diploma or equivalent required; associate's degree or higher preferred.
• Previous experience in an administrative role, preferably in a school or similar setting.
• Strong organizational and multitasking skills, with the ability to prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace (Word Docs, Google Sheets, etc)
• Experience with student information systems or school management software preferred.
• Ability to build positive relationships with students, families, and staff while maintaining professionalism.
• Strong attention to detail and problem-solving abilities.
• Commitment to maintaining a safe, welcoming, and efficient school environment.
• Successful completion of a background check in accordance with district policies.

Physical Demands

The physical demands described are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made. Duties include sitting, standing, walking, speaking, hearing, and using hands for computer work.

This job description reflects the general responsibilities and requirements of the position and is not intended to be an exhaustive list. Duties and responsibilities may be revised by the district as needed.

About Okemos Public Schools

Located in the greater Lansing area and neighboring Michigan State University, Okemos Public Schools is one of Michigan's premier school districts. Serving over 4,500 students, the district is consistently recognized for academic excellence, innovative programming, and a strong commitment to student success.

Okemos is known for its highly qualified staff, engaged families, and diverse, globally minded community. The district's commitment to equity, inclusion, and continuous improvement creates an exceptional environment for both students and educators.

The surrounding community offers access to a vibrant college-town atmosphere, cultural opportunities, outdoor recreation, and an outstanding quality of life.

Diversity, Equity, and Inclusion are core values of Okemos Public Schools. Traditionally marginalized candidates are encouraged to apply.

It is the policy of the Board of…