Accounting Clerk - Part-time

Overview

Are you ready to embark on a rewarding career in the heart of hospitality? Maadaadizi Investments invites dynamic and passionate individuals to join our team, where excellence meets warmth and genuine hospitality. Maadaadizi Investments is currently searching for a remarkable Accounting Clerk for the Embassy Suites Oklahoma City Will Rogers World Airport in Oklahoma City, Oklahoma.

At Embassy Suites, we pride ourselves on creating memorable experiences for our guests. Nestled just a stone’s throw away from Oklahoma City Will Rogers World Airport, our hotel offers a unique blend of comfort, luxury, and impeccable service. Joining our team means becoming a part of a community dedicated to delivering exceptional guest experiences. Whether you're an experienced professional or just starting your career journey, we welcome you to be a part of our diverse and talented team.

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures.

• Verify that purchasing procedures are followed, i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.
• Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate, and all invoices are being returned on a timely basis.
• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices in a timely manner - ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Assistant Controller.
• Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Assistant Controller of any potential concern.
• Post city ledger payments in PMS system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Assistant Controller of any potential non collectible accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Assistant Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
• Set up new accounts in accordance with established credit policy.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
• Other
  
  Duties / Responsibilities:
  
  Run hotel through mailing machine and log postage department; run trials by departments. Distribute to managers and ensure all interfacing is completed; cost and input banquet beverage consumption sheets; maintain banquet tax exempt log; update pricing of beverage inventory on P.C.; reconcile city ledger and credit card and related accounts to General Ledger; check phone call list for fraudulent use; pay credit card commissions;
  
  copy and file various reports and records.
• No travel required.

None

Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.

Excellent hearing required as outside vendors call in to Accounts Payable Clerk. Excellent vision required for…