Accounts Receivable Specialist

Calvert’s Plant Interiors is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage billing, payment processing, and client account reconciliation. This position plays a critical role in supporting the financial operations of our company by ensuring timely invoicing, accurate payment posting, and effective communication with clients regarding billing matters.

• Invoicing & Payment Processing
  • Prepare, verify, and process daily and monthly invoices using the company’s accounting software.
  • Distribute invoices via mail, email, and client portals as appropriate.
  • Accurately post customer payments, including checks, credit cards, and ACH transactions.
  • Maintain and securely update client credit card information in accordance with privacy and security guidelines.
• Client Account Management
  • Run and review monthly Accounts Receivable reports to monitor client payment activity.
  • Assist in resolving past due accounts in coordination with the Accounting Manager and A/R Clerk.
  • Generate and send open invoice reports to the sales team twice a month.
  • Prepare Past Due Reports to summarize follow-up efforts and provide updates to leadership.
• Customer Service & Communication
  • Respond to client inquiries regarding billing, payments, and credit card updates.
  • Provide invoice copies and statements upon request.
  • Communicate with clients through email, phone, or other methods to follow up on overdue invoices.
  • Direct non-AR-related client calls to the appropriate departments.
• Administrative & Team Support
  • Collaborate with other departments to ensure accurate AR reporting and transaction corrections.
  • Assist teammates as needed and contribute to a collaborative office environment.
• Participate in meetings and support special projects as assigned.

• This is an on-site position based in Oklahoma City.
• Occasional overtime may be required during monthly closing or busy seasons.

Calvert’s Plant Interiors is an equal opportunity employer and welcomes applicants from all backgrounds. We are committed to building a diverse and inclusive team.

• Education & Experience
  • High school diploma or equivalent required.
  • Prior experience with billing, payment processing, or accounts receivable preferred.
  • Familiarity with automated accounting systems.
• Technical Skills
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Comfortable using standard office equipment and business software.
• Core Competencies
  • High level of accuracy and attention to detail.
  • Ability to work independently and manage multiple tasks.
  • Strong organizational and time management skills.
  • Clear verbal and written communication abilities.
  • Commitment to handling sensitive information with confidentiality.
  • Strong interpersonal skills and a team-oriented attitude.