Accounts Payable Specialist

Position Information

Position Information (Default Section)

Posting Number

Posting Number

Classification Title

Classification Title Staff

Working Title

Working Title Accounts Payable Specialist

Datatel Position A

Annual Hours

Annual Hours 2080 hours per year

Placement Range

Placement Range $17.45 - $19.19

Position Type

Position Type Regular

Job Category

Job Category Non-Exempt

General Description

The Accounts Payable Specialist serves as the primary point of contact for vendors and College departments regarding accounts payable matters, providing exceptional customer service by responding to inquiries, resolving payment issues, and offering guidance on accounts payable policies and procedures. This position is responsible for ensuring the timely and accurate processing of invoices and payments, and supporting month-end and fiscal year-end closing activities.

The Accounts Payable Specialist collaborates with internal departments to enhance operational efficiency, strengthen internal controls, standardize business processes, and support strategic operational efficiency intiatives.

Reports To

Reports To Accounts Payable Manager

What position(s) reports to this position?

None

High School Diploma/ GED Minimum (3) years’ of progressively responsible experience in accounts payable, accounting support, or related business office operations.

Required Knowledge, Skills & Abilities

Knowledge: Basic Accounts payable knowledge

Knowledge of basic purchasing, invoice process and payment procedures

Computers and related systems/software such as Ellucian Colleague and People Soft

Skills: Attention to detail

Using computers and Microsoft Office (Excel, Word, Access, etc.) and similar software

Abilities: Research and resolve problems with invoicing and P-Card transactions

Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines. Communicate in a calm and professional manner under challenging circumstances

Proficiency in data entry with a high degree of accuracy and attention to detail. Ability to exercise sound judgment, discretion, and professionalism in handling sensitive financial information.

Strong analytical and problem-solving skills with attention to details. Ability to identify discrepancies, research issues, and implement appropriate solutions.

Physical Demands/Working Conditions

PHYSICAL / MENTAL DEMANDS AND WORKING CONDITIONS :

The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required. This position requires the person to frequently communicate with and listen to vendors, administration, faculty, staff, students, and others to perform the essential functions of the position;

must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a stationary position.

This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers.

This position requires the person to frequently position self to access materials that may be above head or at ground level.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor office setting.

Work is performed during normal office hours.

Preferred Qualifications

Associate’s degree in Accounting, Finance, Business Administration, or related field. Minimum (5) years’ full-time experience with Accounts Payable, Ellucian Colleague, and Peoplesoft at a higher education institution.

Required Training

Quarterly compliance training as assigned by institution

Work Hours

Monday-Friday; 8:00am to 5:00pm

Department

Department Finance Admin/Gl

Job Open Date

Job Open Date 08/07/2026

Job Close Date

Open Until Filled No

HR Contact

HR Contact Beth Holmes

Job Duties

Job…