Assistant Manager, Accounts Payable

The Assistant Manager, Accounts Payable supports the AP Manager in directing the payables function, managing a team of AP professionals, and ensuring the accuracy, timeliness, and compliance of disbursement operations. This role administers AP policies, recommends process changes, and serves as an operational leader who bridges day-to-day execution with the strategic direction set by the AP Manager. The Assistant Manager develops team capability, supports audit and compliance activities, and partners cross-functionally to resolve escalated issues and improve AP workflows.

• Manage daily AP operations including invoice processing, payment runs, vendor management, and month-end close activities.
• Administer AP policies and procedures; recommend and implement changes to improve efficiency, accuracy, and compliance.
• Review and approve invoices and payment requests within delegated authority; ensure proper documentation and policy adherence.
• Monitor AP aging reports and vendor queues; proactively manage outstanding payables and elevate high-risk items.

• Administer SOX 404 internal control requirements for AP and T&E processes; ensure documentation and testing are current and complete.
• Support internal and external audit engagements by preparing AP and T&E schedules, documentation, and responding to auditor requests.
• Oversee T&E and corporate travel processes, including expense approvals, policy compliance, and employee/vendor communications through platforms such as Navan.
• Oversee year-end 1099 processing including data reconciliation, filing, and vendor communications.
• Identify compliance gaps and recommend corrective actions to the AP Manager.

• Liaise with procurement, finance, and operations teams to resolve invoice discrepancies, purchasing policy questions, and vendor issues.
• Interpret and explain AP policies to internal stakeholders; gain cooperation on compliance and documentation requirements.
• Coordinate with treasury and banking partners on payment operations, positive pay exceptions, and vendor banking verifications.

• Prepare and deliver AP operational reports, aging analyses, and close status summaries for the AP Manager and finance leadership.
• Identify and recommend ERP system or workflow improvements; support implementation of approved enhancements.
• Support optimization of procure-to-pay system configurations and AP automation capabilities.
• Perform other duties and special projects as assigned to support team and organizational objectives.

• Directly supervises AP Specialists and Associate Specialists; responsible for onboarding, performance management, and day-to-day development.
• Sets clear performance expectations aligned to role requirements; conducts regular 1:1s and participates in performance reviews.
• Identifies skill gaps and provides targeted coaching to build team proficiency in AP processes, systems, and compliance.
• Supports recruiting and onboarding activities for AP team positions as directed by the AP Manager.

• Typically requires 6–8 years of experience in accounts payable or accounting, including entry-level management or team lead experience, or equivalent work experience.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience at a public company with SOX audit and external audit responsibilities.
• Experience with T&E and travel management platforms, preferably Navan.
• Prior experience supporting AP system improvements or process redesign initiatives.
• Equivalent technical education or training in a related field (e.g., certification program, coursework in accounting or…