Office Administrator & Family Engagement Specialist, YMCA Child Development Center - Oklahoma

Description

We are looking for a full time Office Administrator & Family Engagement Specialist to join our team!

Perform general administrative tasks for the group. This includes but not limited to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client-based record keeping tasks. This position will also have a key focus on family engagement within the Child Development Center.

• Respond to stand requests from internal or external customers.
• Creating center newsletters, family volunteer opportunities, and engaging in family/staff activities.
• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording, supporting multiple client programs.
• Printing, copying and scanning of hard copy files.
• Data entry and validation in electronic databases.
• Develop and compile weekly reports.
• Schedule meetings.
• Maintains and communicates group calendars.
• Orders departmental supplies.
• Corresponds with vendors for departmental needs and invoicing.
• Coordinates/schedules departmental events including catering needs.
• Meets and escorts visitors.
• Answers phone calls.
• Takes messages/meeting minutes.
• Coordinates building maintenance needs.

• High school diploma or equivalent.
• Works with moderate supervision/guidance.
• Works on straightforward tasks using established procedures.
• Good organizational skills
• Working with Database
• Basic shipping and receiving skill.
• Good communication skills (written and verbal)
• Microsoft Office to include outlook, teams, word and excel

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

• 8-hour shift
• Monday through Friday 10:00 AM - 6:00 PM

• High school or equivalent (Required)

• Microsoft Excel: 2 years (Required)

• Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed)
• Must pass YMCA and DHS background check
• Ensures accuracy in documents, data entry, and scheduling.
• Ability to handle unexpected issues and changes in workflow.
• Quick shifts in priorities and tasks are common.
• Acting as a friendly, helpful first point of contact for visitors and callers.