Senior Administrative & Operations Coordinator

Senior Administrative & Operations Coordinator Position Overview

We are seeking a detail-oriented Administrative & Business Operations Coordinator to support senior leadership and internal operations while providing high-level administrative and organizational support within a professional office environment. This role centers on coordination, discretion, and operational follow-through across a range of internal priorities.

The ideal candidate is someone who is comfortable working closely with leadership, anticipates needs before they arise, and enjoys creating structure, managing logistics, and keeping day-to-day operations running smoothly and efficiently.

Leadership Support

• Provide high-level administrative support to senior leadership, including complex calendar management, meeting coordination, and correspondence
• Manage travel planning and logistics with attention to detail and efficiency
• Serve as a professional liaison with internal and external stakeholders

Office & Operations Management

• Oversee daily office operations to ensure a smooth, organized, and well-functioning workplace
• Coordinate with vendors, building management, and service providers
• Support onboarding logistics and office setup for new hires

Meetings, Events & Special Projects

• Coordinate meetings, internal events, and occasional offsites
• Assist with planning and logistics for leadership meetings and company gatherings
• Support special projects and operational initiatives as needed
• Prepare documents, presentations, and internal materials
• Maintain organized records and files
• Provide general administrative and operational support across the office

• 5+ years of experience in administrative, operations, or executive support roles
• Experience supporting senior leadership with complex scheduling, coordination, and day-to-day priorities
• Proven organizational and time-management skills
• Clear, confident communication skills and the ability to work effectively with senior leaders
• Ability to work independently and manage competing priorities
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable working on-site in a professional office environment

• Competitive compensation based on experience
• Paid time off and company holidays
• Stable, professional work environment
• Opportunity to work closely with senior leadership

The anticipated base salary range for this role is $85,000–$95,000. Actual compensation will be determined based on experience and qualifications and may include additional bonus eligibility.