Executive Coordinator

To Apply:

Reports to: Operations Director

Job Summary: Provides support to Executive Staff. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess good written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative.

The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Culture and Mission: Assist in enhancing the lives of adults with Developmental Disabilities

• Provide support services to the Executive Staff ensuring outstanding communication and responsiveness
• Provide calendar management, prioritize inquiries and requests, make judgements and recommendations to ensure smooth day-to-day engagements
• Support for with internal and external communications
• Conduct research and analysis
• Support and manage requests and projects to meet objectives
• Prepare and edit correspondence, presentations and reports
• Complete expense reports and manage correspondence with vendors
• Serve as a liaison to the Board of Directors
• Assist in the preparations of some regularly scheduled reports for Staff and Board of Directors
• Maintain quality filing and communications systems
• Support ED with Capital Campaign, Major Gift Donors, and Grant Donors and Funder relations and reports
• Maintain Board, Capital Campaign, Major Donor and Grant lists
• Assist in other administrative tasks as needed

• Passion for Wings mission and individuals with special needs
• Working knowledge of office equipment, like computers and printers
• Proficiency in MS Office (MS Word, MS Excel, Presentation Software, in particular)
• Excellent time management skills and the ability to prioritize work and function independently
• Attention to detail and problem-solving/analytical skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to be flexible and multi-task

• Ability to work some evenings and weekends as necessary
• Eager to work with and empower volunteers to increase Wings’ capacity
• Meet physical requirements to safely perform assigned duties

To Apply: