Temporary-Administrative Assistant​/Bookkeeper-Rt

Temporary-Administrative Assistant/Bookkeeper-Rt. 66 Centennial Commission

Agency: 350 HISTORICAL SOCIETY

Supervisory Organization: Oklahoma Historical Society

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: Continuous if Blank

Full/Part-Time: Part time

Job Type: Temporary

Compensation: $20.00/hour

The Bookkeeping & Administrative Coordinator is responsible for supporting the organization’s financial and administrative operations. This role focuses on tracking invoices, supporting grant funding processes, maintaining financial records, and organizing key documents. Some onsite work for events and conferences may be required. The ideal candidate is detail‑oriented, organized, and comfortable working with financial information, deadlines, and reporting requirements.

• Track invoices received from vendors through approval, submission, and payment.
• Maintain accurate records of expenses and payments.
• Create income statements based on expenses submitted and donations received.
• Assist with general bookkeeping tasks as needed.

• Complete and submit fund request forms to receive grant funding.
• Compile and organize financial data for grant reporting.
• Assist in creating financial and administrative reports required by grant funders.
• Track grant‑related expenses to ensure compliance with funding requirements.

• File and maintain vendor contracts, W‑9 forms, invoices, and financial documents.
• Organize records in SharePoint and Google Drive following established naming and filing systems.
• Ensure documentation is accurate, up to date, and easily accessible.

• Provide general administrative assistance as needed. Some of this may be onsite for events and conferences.
• Support internal processes related to finance, grants, and operations.
• Assist with audits or information requests by pulling required documentation.

• Experience in bookkeeping, accounting support, or administrative roles.
• Familiarity with invoices, expense tracking, and basic financial statements.
• Experience working with grants or nonprofit funding (preferred but not required).
• Proficiency with SharePoint, Google Drive and Google Workspace tools.
• Strong organizational skills and attention to detail.
• Ability to handle confidential financial information responsibly.
• Strong written communication and time management skills.

• Experience with accounting or bookkeeping software.
• Understanding of nonprofit or grant‑funded financial processes.
• Ability to work independently and manage multiple tasks and deadlines.

Bachelor’s degree preferred but willing to exchange experience for education.

$20.00 an hour. Position will last until grant funding expires or project is complete.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.