Executive Assistant

Company Description

The National Reining Horse Association (NRHA), founded in 1966, is dedicated to promoting the reining horse and setting standards for the sport of Reining globally. The organization fosters public interest in the western lifestyle through reining horse shows and develops performance and judging standards for competitions. NRHA also encourages the improvement of reining horse breeding and provides information to educate contestants and spectators about the sport.

NRHA approves events worldwide, stretching across the globe with members in nearly 40 countries. Annually, the sport pays out close to $30 million dollars in purses with two of the sport’s largest events being hosted in Oklahoma City. Join NRHA in its mission to grow the sport of Reining worldwide.

This is a full-time, on-site role located in Oklahoma City, OK, for an Executive Assistant. The Executive Assistant will provide high-level administrative support to executives, including managing schedules, preparing expense reports, organizing meetings, and handling correspondence. Additional responsibilities include helping maintain effective communication within the organization, supporting day-to-day administrative tasks, and ensuring operations run smoothly.

• Reports To: NRHA Commissioner
• Hours per Week: Full-time, 40 hours per week
• Shift/Hours/Days: Monday-Friday, some weekends and holiday work is possible. This position is based onsite Oklahoma City. A hybrid schedule may be available with supervisor approval.
• Salary: Salary based on experience, plus benefits package
• Benefits Include: Health & Dental Insurance, Simple IRA, Vision Insurance, Paid Holidays. See details below.

Responsible for initiating and coordinating the administrative functions to effectively support the NRHA Executive Department, including its management team and programs. This role is responsible for anticipating needs, managing complex schedules and communications, and ensuring seamless coordination. Will also serve as the staff liaison to the NRHA Board of Directors, Executive Committee, and Bylaw Committee.

• Education:
  
  Bachelor’s degree or equivalent experience
• Experience:
  
  2-5 years’ experience in supporting senior executives preferred
• Ability to prioritize and multi-task, often with deadline pressures
• Organized with attention to detail
• Association and/or equine industry knowledge, and experience preferred
• Excellent written and oral communication skills, with the ability to represent the association and its leadership professionally
• Efficient in Microsoft Office and basic office operations
• Proven success in strictly maintaining confidential materials and information
• Excellent customer service and interpersonal skills
• Demonstrated professional ability to maintain credibility, trust, and support of staff and members
• Ability and willingness to provide after-hours, weekend, and travel-based support as business needs dictate.
• Can thrive in an environment of changing daily tasks based on association needs.
• The person in this position needs to often move about the office to access file cabinets, office machinery, prepare items for mailing, etc. May need to lift or move items not to exceed 50 pounds.
• Vision enough to read and draft written communications.
• Speech and hearing enough to communicate in person and by telephone.
• Manual and finger dexterity enough to operate office equipment such as keyboards, telephones, 10-key, etc.

• Seamlessly coordinate and maintain the schedule for NRHA Commissioner including appointments, conference calls, meetings, and travel.
• Make all domestic and international travel arrangements for NRHA Commissioner.
• Prepare and submit all NRHA credit card statements for the Commissioner.
• Help prepare communication pieces on behalf of the NRHA Commissioner including emails, letters, memorandums, articles, presentations, etc. ensuring accuracy in grammar and content.
• Organize and distribute the weekly NRHA Commissioner’s Newsletter.
• Keep NRHA Office, Executive Committee, and Board of Directors informed of important issues and events.

• Plan…