Executive Building Administrator

Dental Depot Executive Leadership Office, 2828 NW 30th St, Oklahoma City, Oklahoma, United States of America

Posted Wednesday, March 4, 2026 at 7:00 AM

Provide a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization. Always maintain confidentiality and discretion. To maintain operational excellence and sustainability, the Front Desk Building Administrator operates within clearly defined professional boundaries. Overall, the Front Desk Building Administrator is responsible for ensuring the daily operational flow, organization, and professionalism of the executive building.

This role supports leadership, staff, and guests while maintaining a functional and welcoming environment.

Education:

High School Graduate or General Education Degree (GED):
Required

Experience:

1-year minimum experience in a fast-paced office administration required. Administration experience in multi department Health or Dental organizations Preferred.

• Answer phones as needed in a friendly manner, per the Dental Depot procedures.
• Monitors the front door for deliveries and grants access to the executive office when appropriate.
• Creates and maintains company directories, event calendars, vehicle reservations, and conference rooms.
• Sorts and delivers mail throughout the executive office.
• Manage/order office supplies for ELO and offices.
• Assist with mail, packages, and courier when needed.
• Orders ELO monthly lunches and is responsible for cleaning up afterwards.
• Manages company car schedules.
• Facilitates communication between ELO and vendors (cleaning, Bill Warren, Amazon, etc.)
• Assist with meal set up and clean up when needed, and also includes stocking of kitchen and events area for the fellowship hall.
• Manage and monitor gift cards for employees and patients (patient complaints, employee awards).
• Assist with maintaining the cleanliness of the kitchen/break room/restrooms, including bi-weekly kitchen cleaning.
• Create documents as requested.
• Process statements to be approved for payment.
• Filing invoices and pay statements.
• Manage Birthday, Anniversary, gift, and employee recognition cards and items.
• Assist with other departments’ administrative needs as necessary.
• Assist with keeping the supply cabinet organized.
• Complies with:
  Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• This position may complete other Administrative and Maintenance tasks as assigned by Management.
• Maintain regular and reliable attendance.

• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Conflict Resolution – Ability to deal with others in an antagonistic situation.
• Customer Oriented – Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Energetic – Ability to work at a sustained pace and produce quality work.
• Reliability – The trait of being dependable and trustworthy.
• Enthusiastic – Ability to bring energy to the performance of a task.
• Tactful – Ability to show consideration for and maintain good relations with others.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
• Judgment – The ability to formulate a sound decision using the available information.
• Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.
• Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Friendly – Ability to exhibit a cheerful demeanor toward others.