Corporate Executive Assistant

Overview Good Shepherd Hospice is seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to corporate leadership, including Sales and Marketing executives. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and maintains the highest level of confidentiality and professionalism. The Executive Assistant will play a key role in supporting leadership operations, coordinating corporate events, managing calendars and reporting, and ensuring the efficient execution of administrative functions that contribute to organizational success.

Responsibilities
* Provide executive-level administrative support to corporate leadership, including Sales and Marketing leaders.
* Coordinate and execute corporate meetings, trainings, and special events, including National Sales Meetings and New Hire Training programs.
* Manage all event logistics, including travel arrangements, accommodations, meals, meeting materials, presentations, and schedules.
* Prepare and distribute weekly, monthly, and quarterly Sales and Marketing reports.
* Maintain executive PTO calendars and assist with leave processing.
* Process time and attendance records for corporate leadership.
* Support expense management and reimbursement processes.
* Assist with the preparation and formatting of PowerPoint presentations and other executive materials.
* Identify opportunities for process improvements and recommend enhancements to workflows, procedures, and operational efficiencies.
* Order and maintain office supplies for corporate staff.
* Receive and distribute incoming correspondence and deliveries.
* Answer, screen, and route incoming calls while providing exceptional customer service.
* Maintain strict confidentiality regarding employee information and protected health information (PHI).
* Perform additional duties and special projects as assigned. Qualifications Required
* 3-5 years of executive or administrative support experience in a C-suite or senior leadership environment.
* Strong organizational, multitasking, and prioritization skills.
* Excellent verbal and written communication abilities.
* Advanced proficiency in Microsoft 365, particularly Outlook, Excel, and PowerPoint.
* Ability to handle confidential information with discretion and professionalism. Preferred
* Education in Business Administration, Healthcare Administration, or a related field.
* Experience supporting Sales, Marketing, or healthcare leadership teams. What Makes You Successful
* Exceptional attention to detail and follow-through.
* Ability to anticipate needs and solve problems proactively.
* Strong interpersonal skills and professional presence.
* Excellent time management and organizational abilities.
* Commitment to teamwork, integrity, and service excellence.

Physical Requirements *

Primarily sedentary position with frequent sitting and computer work.
* Occasional standing, walking, bending, reaching, lifting, carrying, pushing, or pulling up to 50 pounds.
* Ability to see, hear, and communicate effectively.
* Primarily indoor office environment with occasional travel or event-related responsibilities.