Administrative Coordinator

Administrative Coordinator

This Administrative Coordinator position is located in the Housing and Community Development Division of the Planning Department. The position will provide specialized administrative and clerical support to the Homelessness Section.

This position is located in the Community Development Division of the Planning Department within City of Oklahoma City and usually reports to a section or division head. An employee of this classification is responsible for providing standard research and analytical support by evaluating previously identified problems, developing alternatives, and making written and verbal recommendations for program, policy, and procedural changes based on independently conducted operational assessments.

A variety of administrative duties in support of work activities are performed, such as budget preparation, goals and objectives development, staff report writing, and some special studies including feasibility, time, cost, and costing-benefit analyses. Knowledge of specialized functional responsibilities of the assigned work unit may be required prior to assuming the position. Essential job functions include: coordinating and supervising activities of administrative and clerical staff;

reviewing documents for accuracy, completion, and timeliness; implementing special projects, programs or policy-related functions; performing tasks specific to the assigned department, program area or office function, such as processing specialized business forms and documents, completing payroll or purchasing functions, initiating personnel actions, and interpreting or categorizing codes. An Administrative Coordinator may design and coordinate large projects and functions by determining work procedures and personnel requirements, assigning work tasks, leading and instructing others, assists in establishing and/or interpreting policy, and making administrative decisions.

The job requires frequent contact with other City personnel, outside organizations, and citizens in order to exchange information related to work activities, policies, and procedures. The employee must use independent judgment and discretion regarding information exchange and/or activities of the work unit that may be confidential in nature. Assignments are both general and specific in nature and may be received in verbal and written form.

Information exchanges are made in support of well-defined administrative or operational policies or procedures.

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

Knowledge of and skill in utilizing basic research principles and practices.

Knowledge of and skill in utilizing various word processing and spreadsheet software packages.

Skill in verbal and written communication, using tact and diplomacy.

Skill in supervising and coordinating activities of assigned staff.

Ability to apply a general knowledge of business and/or public administration principles and practices to work performed.

Ability to organize and assess large quantities of information and/or data.

Ability to utilize standard municipal budgetary principles and procedures.

Ability to prepare and present narrative and statistical reports with clarity and accuracy.

Ability to use logical thinking to solve practical problems.

Ability to work independently.

Ability to travel.

Ability and willingness to recommend program changes based on operational assessments.

Willingness to assume responsibility for confidential material and information.

Proven experience with City or governmental purchasing policies and procedures.

Proven experience with financials, including purchases and accounts payable processes.

Proven experience working with federal grant programs.

Minimum two years' experience with financial…